Department Travel Funding
- Kristi Johnson
- Krista Kennedy
Who is eligible?
All full-time faculty and CCR graduate students in years 1-6 of study (including part-time matriculated students) are eligible to apply for up to $800 in funding annually toward participation in national or regional conferences relevant to areas of research or study. Part-time faculty are eligible to apply for professional development fund grants (including conference travel) through Adjuncts United after two semesters of teaching.
What types of conference expenses can be covered by department funding?
- Travel (by air/bus/train)
- Mileage (for use of personal vehicle)
- Rental car costs
- Conference registration fees
- Ground transportation (taxi/Uber/Lyft/subway/shuttle services)
- Lodging (hotel/Airbnb/Vrbo)
- Parking
- Tolls
What expenses aren't covered?
- Food
- Fuel
- Membership fees (unless required for conference registration - proof required)
- Other (Refer to the University's travel policy for more detailed information)
How do I apply?
Department funding should be confirmed prior to the conference. As soon as you have your acceptance, fill out the form below applicable to your status and send via email along with your conference acceptance to Mollie Koch. Once reviewed and approved, Mollie will send an email confirmation of your funding.
Travel Request Form (FT Tenured/TT Faculty and Graduate Students)
Travel Request Form (FT Non-TT Faculty)
How do I access my funding?
Submit your receipts to Mollie Koch. If you have paper receipts please generate a fully legible PDF and attach to an email. Any receipts received via email can either be saved as a PDF or forwarded directly to Kristi.Â
Note: Any non-refundable expenses incurred prior to the conference are eligible for reimbursement as soon as you receive your confirmation from Mollie. Any expenses that are refundable (in whole or in part) must be past the date of refund eligibility or the start date of the conference before they are eligible to submit. Mileage reimbursements must be requested post-conference; please provide your starting and ending addresses for mileage calculations.
The reimbursement process is now fully electronic, and requires that you set Mollie Koch as your delegate in the new Travel and Expense Center in MySlice. You can find the process here. (This process only needs to be completed once.)
Typically travel funding is processed as a reimbursement for expenses already paid; if you are experiencing hardship with covering out-of-pocket costs, please contact Mollie to confidentially discuss possible options.
International students should also check the International Students resource page for additional information related to travel reimbursements.Â
Important notes about sharing expenses:
If you share accommodations (hotel room/Airbnb) and pay a portion of the total expenses, you will need to provide adequate proof in order for the expense to be eligible for reimbursement. This can be accomplished either by obtaining your own receipt (in your name) for your portion of the costs (most hotels can accommodate this request as long as you mention it at check in), or by providing a copy of the full receipt along with proof of payment of your portion. This proof can include canceled checks or  electronic funds transfer confirmations (e.g. PayPal or Venmo). Contact Mollie for assistance in determining adequate forms of proof.
If multiple attendees travel together in one attendee's personal vehicle, only the owner of the vehicle is eligible to claim mileage for personal vehicle use. Reimbursement to other passengers for mileage costs is not allowed.Â
University Resources
GSO Funding Information (for CCR students)