Travel and Reimbursements
- Allison DeVoe
- Martin Walls
- Lisa Battalino
- Abbey Welker
On This Page
Travel Reimbursement Requests
This policy replaces previous faculty travel funding policies with a reimbursement model for faculty travel and related expenses. The School of Education Travel Fund provides reimbursement for expenses up to $2,000 per year. This amount is provided to individual faculty each fiscal year (July 1-June 30). No part of any unused funds will roll over into the next fiscal year.
Separate from Research Subsidy Funds (see further on this page), this fund primarily supports travel to conduct and disseminate scholarship. For additional allowable expenses, please first consult with the Budget Director. Questions also may be resolved by the Associate Dean for Research in consultation with the Budget Director.
Applying for Travel Reimbursements
All full-time faculty may apply, including tenured, tenure-track, and non-tenured full-time professors, as well as visiting and teaching professors. Requests may be made at any time during the fiscal year (July 1-June 30).
Please use the School of Education , which replaces any previous SOE Travel Request Form. Send the completed form to soebusinessoffice@syr.edu, and direct questions to this address or to the Budget Director.
Graduate Student Travel Grant Program
The Grad Student Travel Grant Program provides a small grant to subsidize graduate student travel expenses. Given the rising costs associated with travel, we have decided to raise the Graduate Travel Award to $500 per student. These awards will continue to be dispersed throughout the year with $8,000 available in each of three 4-month time periods for a total of $24,000 per year.
For full eligibility and application completion directions please see . When submitting the travel voucher please use the following chartstring: 11-21301-00049-620765-277005
Allowable Uses for Research Subsidy Funds
Student Research Assistance at hourly rates + fringe benefits (7.65%). Typical rates based on assigned tasks and qualifications are as follows:
$15/hr for undergraduate students
$15-20/hr for master’s students
$20-25/hr for doctoral students
Please work with Business Office to hire students soebusinessoffice@syr.edu
Travel
Travel on Research Subsidy funding is separate from Faculty Travel and Research funding, but may be combined.
Use the US General Services Administration to calculate per diem by destination; limited to 75% on first and last day of travel.
Mileage on a personal vehicle is reimbursed using the Internal Revenue Service standard mileage rates calculator. Gas is not reimbursable, but tolls and parking can be.
Purchased Services such as transcription, translation, subscriptions, memberships
Materials & Supplies including Books, office supplies, computers and software. Electronics must be purchased through the IT department (SOEHelp@syr.edu) and will be property of SU.
Collaborating with Others Outside SU
See SU Business, Finance, and Administrative Services’ Payment to Individuals
Complete Non-Employee Agreement form and return to SOE Business Office (soebusinessoffice@syr.edu)
Publication of research or project findings is an important strategy to disseminate award results. Some journals have page charges or other fees associated with the costs of public access.
Research Participant Incentives
Subject to SU Institutional Review Board approval
Please discuss any potential usage of research subsidy funds for this purpose with the SOE Budget Director prior to engaging with potential participants.