Payments for which Services are Required
- Maria Czaplicki
The University outlines the process to pay an individual on the BFAS page which flows based on the individual (employee or non-employee), type of service, expected duration/quantity of services (one time payment versus monthly payments) and the funds being used to cover the expense (current operations, sponsored grants, restricted gift funds, endowments, etc.).
 If the payment to a vendor is over $3,000 a contract supported by the SOW must be submitted prior to services and approved by the Comptroller and included with the request for payment. |
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From this site, please take note of the following most frequently requested at the College of Law:
Payments for which Services are Required – Wages/Compensation
Payments for services fall into two categories; employees and independent contractors. The primary factor in distinguishing between these classifications is the degree of control over the individual performing the services.
Prior to engaging an individual to perform services for the University as an independent contractor, the Syracuse University Department Worksheet to Determine if an Individual should be Paid as a Non-Employee [DOC] must be completed. This worksheet provides guidelines and directions for proper classification and payment of individuals.
Please contact lawbudget@syr.edu if needing a form for Consulting Agreements, In-Person Performance, or an In-person or virtual speaking engagements (indicate which one).
Additional information for each category of payment is provided below.
Payments to Independent Contractors
Prior to engaging an individual to perform services for the University as an independent contractor, the Syracuse University Department Worksheet to Determine if an Individual should be Paid as a Non-Employee [DOC] must be completed. This worksheet provides guidelines and directions for proper classification and payment of individuals.
If the University has control only of the result of the services, and not over how, when, where, or under what conditions the work is performed, the individual is an independent contractor. Fees and honoraria are lump sum payments for professional services rendered by non-employees of the University for a short-term period, as well as payments to bonafide consulting firms for services rendered fall into the category of payments to independent contractors. Payments to independent contractors are made through Disbursements Processing.
Processing Requirements
Payments to individuals for services as an Independent Contractor are made on a Request for Payment of Professional Services Rendered by Non-Employees form [PDF] with a completed Syracuse University Department Worksheet to Determine if an Individual should be Paid as a Non-Employee [DOC] attached.
For specific or detailed services needing to be outlined in a contract, please reach out to lawbudget@syr.edu for a contract template.
Bonafide consulting firms should be paid against an invoice issued by the consulting firm. Questions regarding an individual’s status as an independent contractor should be directed to the Office of Human Resources at 315443-4042 or hrservic@syr.edu. Questions regarding payments to independent contractors should be directed to Disbursements Processing at 315-443-2484 or disburse@syr.edu.
U.S. Vendors
U.S. Vendors must submit a W-9 form which provides their SSN and a permanent home address in order to receive a payment from Syracuse University as a vendor.
The University is required to report payments of $600.00 or more made to vendors for services on form 1099-MISC to the recipient and to the IRS. Payments totaling less than $600.00 are not required to be reported.
 Under no circumstances should scholarships, fellowships, grants, or any other payment for which services are not required, take the form of a direct purchase or payment to a vendor on behalf of the recipient. |
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