Project Tail
Project related expenses always include a “Project Tail” in the expense chartstring.
- Direct Project Expenses – are funded directly by the sponsor and recorded in Fund 13 – Program 00013. Every expense charged to Fund 13 must also include a Project Tail.
- Cost Share Expenses – are also project expenses but funded by BBI / SU. Cost Share Expenses are recorded in either Fund 11 or Fund 15 and include a project tail. These may also be referred to as matching or In-Kind expenses.
- ALL Project expenses, Direct and Cost Share must go through the following minimum review before processing:
- Verify the project start and end dates in the FAB reports, making sure the transaction takes place within the Project Period.
- This is especially important to review for annual memberships or conferences (you may register for an event early but the actual conference must be within the project dates).
- The business purpose, relation to the project, and/or project justification needs to be included.
- All project transactions must be Allowable, Allocable, Reasonable & Necessary, and Consistently Treated. See excerpt from Office of Sponsored Programs (OSP) website in Managing Expenditures.
- Approval as outlined in the “Expense Justification Form” from the Principal Investigator (PI) must be included or attached with receipts.
- Verify the project start and end dates in the FAB reports, making sure the transaction takes place within the Project Period.