Create a Teams Meeting in Outlook

Owned by Thuc Phung
Last updated: Mar 28, 2020

The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows and Mac. You can also invite people from outside your organization from Outlook. Just be sure to add them as guests before the meeting starts or they will have to join anonymously.

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Teams Meeting add-in in Outlook for Windows

The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2016 or Office 365 installed on their Windows PC. 

  1. To schedule a Teams meeting in Outlook for Windows, switch to Calendar view.
  2. Users will see the New Teams Meeting add-in on the Outlook Calendar ribbon.



  3. Choose New Teams Meeting. The Join Microsoft Teams meeting details will be added to the invite.

Schedule a Teams meeting in Outlook for Mac

The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2016 or Office 365 installed on their Mac. 

  1. To schedule a Teams meeting in Outlook for Mac, switch to Calendar view.

  2. Select Meeting.

  3. Choose Teams Meeting. The Teams meeting details will be added to the invite once the meeting organizer sends the invite.

  4. Add invitees to the To field. You can invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time, and end time.

  5. Choose Send.