IT Resources after leaving SU
Andrew Molloy
Owned by Andrew Molloy
 This page covers various school IT resources and what happens after you separate from the university and School of Architecture. Also see the main ITS Resource Access page.
Faculty Retired
Some IT resources and access continue into retirement.
 Click here to expand...
NetID
- Remains active through annual password changes.
Software
| Title | Access | Notes |
|---|---|---|
| Adobe Creative Cloud | Use on a personal computer ends on retirement date. Can still access in SU public computer labs and via SU's remote environment (rds.syr.edu). | Adobe Cloud storage is reduced to 2gb. If you had over 2gb stored prior to retirement, make sure to download your files as soon as possible. |
| ArcGIS Pro | Ends in August when annual license expires. | |
| Autodesk products | Check your Autodesk account. | Will likely continue to function until the annual renewal date. |
| Conceptboard | Ends 30 days after the retirement date. | Account will be removed from School team and downgraded to a free account. |
| Microsoft Office | Continues past retirement. |
Arch Computer Labs and Arch RemoteLab
- Access is disabled upon retirement.
SU Google Drive Files
- Access to your SU Google Drive files and @g.syr.edu account will be removed upon retirement.
- There are a couple of ways to save your My Drive data.
- Migrate it directly to a personal Google account using Google's automated migration service.
- Download the data using Google Takeout (full data export) and then upload it to personal cloud storage or save on your computer.
Warning: Don't rely on keeping a synced/offline copy of your SU Google Drive in lieu of one of the above methods. Files in Google's own formats like Docs, Sheets, etc., are shortcuts to the files that only exist in Google's Cloud. Only by using Google Takeout or downloading will the files be preserved (they are converted to Microsoft Office formats upon downloading).
- Files stored in Google Shared Drives must be downloaded in order to be saved.
SU OneDrive Files
- Access to your SU OneDrive account will be maintained through annual password changes.
- If you added SU OneDrive access to your personal computer and let it redirect your Desktop, Documents and Pictures to the SU OneDrive account, files in these locations will be lost if SU ever removes your OneDrive access.
- If you disconnect the SU OneDrive by signing out of the OneDrive app, files in these redirected locations will be removed and you'll see a 'Where are my files?' icon. You can double click the icon and redownload the files back to your Desktop, Documents and Pictures.
- Alternatively, before you disconnect the SU OneDrive, copy or move the files to a temporary location on your computer, i.e., create a folder on the C drive called Temp (C:\Temp). Then disconnect SU OneDrive and move the files back to Desktop, Documents and Pictures after.
SU Platforms
| Platform | Access |
|---|---|
| Blackboard | Remains active through yearly NetID password change requirements. |
| Remains active through yearly NetID password change requirements. | |
| Kaltura (video.syr.edu) | Remains active through yearly NetID password change requirements. Download videos you wish to save. Zoom recordings will no longer auto-backup to Kaltura. |
| MySlice | Remains active through yearly NetID password change requirements, although certain features will be unavailable. Employee functionality such as paychecks and W2 forms and Faculty access will be lost. Classes for the last two years will remain available. |
| Qualtrics | Remains active through yearly NetID password change requirements. |
| Teams | Remains active through yearly NetID password change requirements as part of Microsoft Office. Files stored in Teams remain accessible after retirement. |
| Zoom | Remains active but downgraded to a basic account and loses the Pro features, such as Cloud Recordings and meetings longer than 45 minutes. |
Faculty and Staff Inactive and Staff Retired
Most IT resources and access are removed on the job end date.
 Click here to expand...
NetID
- Disabled on the job end date.
Software
Title | Access | Notes |
|---|---|---|
| Adobe Creative Cloud | Ends the day after the job end date, as determined by Human Resources. | Files stored in Adobe Cloud are inaccessible. |
| ArcGIS Pro | Ends the day after the job end date, as determined by Human Resources. | |
| Autodesk products | Check your Autodesk account. | Will likely continue to function until the annual renewal date through Autodesk. |
| Conceptboard | Ends 30 days after the termination letter end date. | Account will be removed from School team and downgraded to a free account. |
| Microsoft Office | Ends the day after the job end date, as determined by Human Resources. |
Arch Computer Labs and Arch RemoteLab
- Access is disabled on the job end date.
SU Google Drive Files
- Access to your SU Google Drive files and @g.syr.edu account will be removed the day after the job end date, as determined by Human Resources.
- There are a couple of ways to save your My Drive data prior to the job end date.
- Migrate it directly to a personal Google account using Google's automated migration service.
- Download the data using Google Takeout (full data export) and then upload it to personal cloud storage or save on your computer.
Warning: Don't rely on keeping a synced/offline copy of your SU Google Drive in lieu of one of the above methods. Files in Google's own formats like Docs, Sheets, etc., are shortcuts to the files that only exist in Google's Cloud. Only by using Google Takeout or downloading will the files be preserved (they are converted to Microsoft Office formats upon downloading).
- Files stored in Google Shared Drives must be downloaded in order to be saved.
SU OneDrive Files
- Access to your SU OneDrive account will be removed the day after the job end date, as determined by Human Resources.
- If you added SU OneDrive access to your personal computer and let it redirect your Desktop, Documents and Pictures to the SU OneDrive account, files in these locations will be lost when SU removes your SU OneDrive access.
- Prior to the job end date, if you disconnect the SU OneDrive by signing out of the OneDrive app, files in these redirected locations will be removed and you'll see a 'Where are my files' icon. You can double click the icon and redownload the files back to your Desktop, Documents and Pictures.
- Alternatively, before you disconnect the SU OneDrive, copy or move the files to a temporary location on your computer, i.e., create a folder on the C drive called Temp (C:\Temp). Then disconnect SU OneDrive and move the files back to Desktop, Documents and Pictures after.
SU Platforms
Platform | Access |
|---|---|
| Blackboard | Ends the day after the job end date, as determined by Human Resources. |
| Ends the day after the job end date, as determined by Human Resources. Email forwarding past this date is no longer possible. Learn how to export email. | |
| Kaltura (video.syr.edu) | Ends the day after the job end date, as determined by Human Resources.  Download videos you wish to save. Zoom recordings will no longer auto-backup to Kaltura. |
| MySlice | Ends the day after the job end date, as determined by Human Resources. |
| Qualtrics | Ends the day after the job end date, as determined by Human Resources. If you created a survey and added another faculty as a collaborator, change ownership of the survey to that faculty prior to the job end date. |
| Teams | Ends the day after the job end date, as determined by Human Resources. Files stored within Teams are inaccessible. If you are the owner of a Team, consider adding a new owner to avoid file loss. |
| Zoom | Ends the day after the job end date, as determined by Human Resources. |