Request Parental Leave

Owned by Eileen Beth Lehmann
Last updated: Aug 15, 2018

Request a Faculty Parental Leave for an Employee

Purpose

Use this guide to request a parental leave for a faculty member.

References

For additional information on how to navigate the Human Resources and Payroll Services system, use these how-to guides:

If you are a

Then use this guide

Manager

Navigate the My Team Tile of Your Manager Self Service Home Page How-To Guide

Department administrator

Navigate the Company Directory from Your Departmental Administrator Home Page How-To Guide

Actions

This guide is organized into these sections:
A. Gather the Required Information
B. Launch the Form
C. Fill Out the Form
D. Check the Status

A. Gather the Required Information

Before you request a parental leave for a faculty member, gather this information:


  • Type of leave:
    • Half semester
    • One semester
  • If the leave is for a:
    • Half semester: The dates the faculty member wants the leave to start and end
    • One semester: The semester the faculty member is requesting the leave for
  • Optional: Any other supporting documentation that would be useful to attach

B. Launch the Form

  1. If you are a:
    Manager: Find the person in the My Team list of your Manager Self Service home page.
    Department administrator: Find the person in the company directory of your Departmental Administrator home page.
  2. Click the green arrow next to the person's name and choose Faculty Parental Leave.

C. Fill Out the Form

Use this section for guidance on filling out the form.

1. Type of Leave
A faculty member can request either a half semester leave or a full semester leave.

2. Timing
Which length of leave is the faculty member requesting?

If

Then

Half semester

The form asks for the date the leave begins and ends:

  • In the Leave Begin Date box, enter the date the faculty member wants the leave to start.
  • In the Leave End Date box, enter the date the faculty member wants to return from the leave.

One semester

The form asks which semester the faculty member is requesting the leave for. Choose the semester and year from the drop-down menus.


3. Attachments
If you have additional documentation to support the request, click Add and then upload the documentation.

4. Save For Later
To save the form and finish it later, click Save For Later.

5. Submit
When you have completed the form, click Submit.

D. Check the Status of Approvals

A parental leave requires approval to take the leave and to return from the leave.
Important: The faculty member must approve BOTH the request to take the leave AND the request to return from the leave. They will find those requests in the Approvals tile of their Employee Self Service home page.

Approvals and Notifications to Initiate a Parental Leave

A request for parental leave includes these approvals and notifications:

Note: If the leave starts 30 days or less from the date of the request, it skips these approvals and goes directly to academic affairs for final approval:

  • Both approvals by the dean or designate
  • Initial approval by academic affairs
  • Approval by the faculty member

Approvals and Notifications to Return From a Parental Leave

A request to return from a parental leave includes these approvals and notifications: