Request a Faculty Administrative or Research Leave for an Employee

Purpose

Use this guide to request an administrative or research leave for a faculty member.

References

For additional information on how to navigate the Human Resources and Payroll Services system, use these how-to guides:

Actions

This guide is organized into these sections:
A. Gather the Required Information
B. Launch the Form
C. Fill Out the Form
D. Check the Status

A. Gather the Required Information

Before you request an administrative or research leave for a faculty member, the following application must be completed:

They can find the application forms at: http://provost.syr.edu/faculty-affairs/policies-and-procedures/leave-procedures/

B. Launch the Form

1. If you are a:
   Manager: Find the person in the My Team list of your Manager Self Service home page.
   Department administrator: Find the person in the company directory of your Departmental Administrator home page.
   
2. Click the green arrow next to the person's name and choose Faculty Admin or Research Leave.

C. Fill Out the Form

Use this section for guidance on filling out the form.

1. Type of Leave

Choose the type of leave the faculty member is applying for, either:

• Administrative
• Research

2. Timing

Choose the semester (s) and year(s) the faculty member is requesting the leave for.

3. Funding

For each semester of the leave, indicate:

• If the faculty member is NOT requesting funding through SU
• The percentages of the various funding options

The responses should be consistent with the faculty member's leave application.

4. Contingent Funding

If this is a request for a research leave, indicate a contingent source of funding for the leave in case the intended source is not available as planned. For each semester of the leave, indicate:

• If the faculty member is NOT requesting funding through SU as a contingent option
• The percentages of the various contingent funding options

The responses should be consistent with the faculty member's leave application.

5. Benefits

For each semester of the leave, indicate:

• Whether the faculty member wants SU benefits during the leave
• For a research leave, whether the faculty member wants SU benefits as part of the contingency option

6. Attachments

Attach the following documentation:

To attach the documentation, click Add and then upload the documentation.

7. Save For Later

To save the form and finish it later, click Save For Later.

8. Submit

When you have completed the form, click Submit Update.

D. Check the Status of Approvals

An administrative or research leave requires approval to take the leave and to return from the leave.
Important: The faculty member must approve BOTH the request to take the leave AND the request to return from the leave. They will find those requests in the Approvals tile of their Employee Self Service home page.

Approvals and Notifications to Initiate an Administrative or Research Leave

A request for an administrative or research leave includes these approvals and notifications:

Approvals and Notification to Return from an Administrative or Research Leave

A request to return from an administrative or research includes these approvals and notifications: