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    • Report a Separation or Retirement

    Owned by Peter Skomsky
    Last updated: Jun 25, 2024 by Peter Skomsky
    2 min read

    Purpose

    Use this guide for detailed information on how to report the separation or retirement of an employee.

    References

    For additional information on how to navigate the Human Resources and Payroll Services system, use these how-to guides:

    If you are a

    Then use this guide

    If you are a

    Then use this guide

    Manager

    Navigate the My Team Tile of Your Manager Self Service Home Page How-To Guide

    Department administrator

    Navigate the Company Directory from Your Departmental Administrator Home Page How-To Guide

    Actions

    This guide is organized into these sections:
    A. Gather the Required Information
    B. Launch the Form
    C. Fill Out the Form
    D. Check the Status

    A. Gather the Required Information

    Before you report a separation or retirement, gather this information:

    • Date of the separation or retirement

    • If this is a voluntary separation or retirement, a letter from the employee indicating the reason for the separation or retirement

    • If this is NOT a voluntary separation or retirement, the reason for the separation

    B. Launch the Form

    1. If you are a:
      Manager: Find the person in the My Team list of your Manager Self Service home page.
      Department administrator: Find the person in the company directory of your Departmental Administrator home page.
       

    2. Click the green arrow next to the person's name and choose Separation or Retirement.

    C. Fill Out the Form

    Use this section for guidance on filling out the form.
    Note: You may see a slightly different version of the form, depending on the reason the person is leaving.
    1. Effective Date
    Typically, enter the day AFTER the person's last work day in this position.
    2. Employee Directed?
    Choose the option that best describes if the separation or retirement was voluntary. The remaining items on the form will vary depending on whether the employee initiated the separation.
    3. Reason for Separation
    If this is NOT a voluntary separation or retirement, choose the option that most closely matches the reason for the separation
    4. Additional Documentation
    If this is a voluntary separation or retirement, click Add and then upload the required documentation.
    5. Save For Later
    To save the form and finish it later, click Save For Later.
    6. Submit
    When you have completed the form, click Submit.

    D. Check the Status of Approvals

    A separation or retirement includes these approvals and notifications: