Navigate the Company Directory from Your Departmental Administrator Home Page

Purpose

Use this guide to navigate the Human Resources and Payroll Services systems anytime you need to take any of the following actions for an employee:

• Request an off-cycle pay rate change

• Report a separation or retirement

• Request a chartstring change

• Report a reporting line change

• Request a faculty administrative or research leave

• Request a faculty parental leave

• Report the death of an employee

References

There are also how-to guides for each of the above actions that give more detailed information on how to complete each of them. Look for the complete list on the Answers website at https://su-jsm.atlassian.net/wiki/display/PSHCM/.

Actions

This guide is organized into the following procedures:
A. Finding the Employee In the Company Directory
B. Launching the Form for the Change
C. Saving Your Work and Completing a Form Later
D. Submitting the Change
E. Checking for Approvals

A. Finding the Employee In the Company Directory

1. Log into your MySlice home page.

2. Make sure you are at the Departmental Administrator home page.
   
   

   Open

   

3. Click the Company Directory tile.
   
   

   Open

   

4. In the Search Company Directory box, type the person's last name or other information to find them and then press the Enter key or click the double-right arrows.

5. In the list of results, click the name of the person that you are requesting or reporting the change for.
   
   

B. Launching the Form for the Change

Each change uses a specific form to gather the required information. To launch the form for a change:

1. Click the green arrow next to the person's name.
   
   

2. Choose the type of change.

Note: Depending on your role and the type of employee, you may have fewer actions available to you than shown above.
Example: Here's an example of the form for a pay change.

Notes:

• Each form is customized to the specific type of change.

• Forms build based upon your input as you complete them.

C. Saving Your Work and Completing a Form Later

If you find that you don't have all the information you need to complete a form, you can save the form and return to it later:

1. To save a form and finish it later, click Save For Later.

2. To move backward to the prior page, use the black button in the upper left of the page.

3. When you are ready to return to the form, repeat these sections of this guide:
   A. Finding the Employee In the Company Directory
   B. Launching the Form for the Change

D. Submitting the Change

When you have entered the details for the change:

1. Click Submit.

2. Look for these changes on the page to confirm that you correctly submitted the request or report:

   1. Save Successful briefly shows at the top of the page.
      
      

   2. The Save Successful message is replaced by a confirmation check mark at the top of the page.

   3. The approval chain at the bottom of the page shows a green check mark in the first block.

3. To get back to your home page, use either of these options:

• To step backward through the previous pages, click the black buttons in the upper left of the page.

• To go directly to your home page, click the Home icon in the upper right of the page.

E. Checking for Approvals

Some changes require approval by one or more people in various roles. To check on the status of the approvals:

1. Repeat these sections of this guide to return to the form:

   1. Finding the Employee In the Company Directory

   2. Launching the Form for the Change

2. Scroll to the bottom of the page to see the status of approvals.
   
   

3. Look for the block labeled Pending.

Result: The Pending block is the next person in line to approve the request:

• People to the left of the Pending block have already approved the request.

• People to the right of the Pending block have not been notified of the request yet.

1. If a block shows Multiple Approvers, click the Multiple Approvers link to see a list of possible approvers.

2. If other people have already approved the request, click the arrow next to Comments to see any comments they may have added.