Request a GA, PTI , Temporary or Student Position

Purpose

Use this guide to request a position number (PIN) for a new position for these types of employees:

Graduate Assistant
Part-Time Instructor (PTI)/Faculty Overloads
Student Employee
Temporary Staff Employee

Actions

This guide is organized into the following sections:

For information on	See this section

For information on	See this section
What you will need to complete the request	A. Gather the Required Information
How to access the form to complete the request	B. Launch the Form for the Position
General guidelines for filling out the form	C. Complete the Form
How to submit the request for approval	D. Submit the Request
How to find out if the request was approved How to find the new position number (PIN)	E. Check the Status of the Request
Who needs to approval the request and who will be notified about it	F. Preview the Approval Chain

A. Gather the Required Information

Before you request a GA, PTI, Temporary Staff, or Student position, gather this information:

Graduate Assistant	PTI	Temporary Staff	Student Employee	Gather this information before you start

Graduate Assistant	PTI	Temporary Staff	Student Employee	Gather this information before you start
X	X	X	X	The date you want the position created
		X		Dates the position starts and ends
X	X	X	X	The maximum headcount for the position.
		X		If you are filling an existing position that's vacant or soon will be, the position number (PIN) for the position
X	X	X	X	Who the person will report to
X	X	X	X	Department the person will report to
	X	X	X	The working title for the position (up to 30 characters, including spaces)
			X	If work-study funds are required, the type of work-study students you will accept for the position
X	X	X		Job code for the position
X				The standard hours for the position
		X	X	Pay range or hourly rate
		X		Hours per week the person will work
		X		Work schedule for the position
		X	X	Location where the person will work
		X	X	Details on why the position is needed (justification)
		X		Description summarizing the position
		X		List of job responsibilities for the position
		X		List of qualifications for the position
		X		List of special qualifications for the position
		X		List of physical qualifications for the position
		X	X	Description of the financial implications and funding source
X	X	X	X	Combination codes or chartfields and their distribution
		X		Who the search administrator is for the position

B. Launch the Form for the Position

Log into MySlice using your NetID and password.
Click on the Position Evaluation Request tile.
Screenshot of MySlice, selecting Position Evaluation Request tile.
Select Add New PER.
Screenshot of selecting Add New PER.
From the Type menu, choose PTI/Temp/Stdnt.
From the Position Type list, choose the type of position.

C. Complete the Form

Keep these points in mind as you complete the form:

Use the arrow button to keep an existing response: Some responses may already be filled in based on one of your previous responses. Click the arrow button to use that response and continue to the next item.
Pick a response from a look-ahead menu: As you start typing a PIN, department number, or combination code, pick the response from the list that opens as you type.
Look up a PIN and department number: If you don't know the PIN or department number for a question, use the magnifying glass button to look it up:

A. Click the magnifying glass button.

B. Click the arrow next to Search Criteria to show the search criteria boxes.

C. In one of the criteria boxes, type part or all of what you want to search for.

D. Click Search.

E. In the Search Results section, click the item you want.

Use Enter and Tab for large text boxes: For large text boxes that let you enter multiple lines of text, use the Enter and Tab keys this way:
- To start a new line of text within the box, press the Enter key.
- To go to the next question, press the Tab key.
Enter the chartfield distribution: To enter the combination codes or chartfields and their distribution for the position:

A. Click Enter Chartfield Distribution.

B. Click the magnifying glass button and enter or look up the combination code or chartfields.

C. In the Distrb % column, enter the percent of distribution for that chartstring.

D. To add another chartstring, click the plus button.

E. When your distribution equals 100%, click Done.

Change a Response

To change a response you've already made, turn on Change mode:

A. Click the Change Response switch to show On.

B. Click the unlock button for the response you want to change and then make the change.

Save and Finish Later

If you find that you don't have all the information you need to complete a form, save it and return to it later:

A. Click Save.

B. Take note of the transaction ID in the upper right corner of the form. You will use this ID to find

the form later on.

C. To get back to your home page, use either of these options:

To step backward through the previous pages, click the black buttons in the upper left of the page.
To go directly to your home page, click the Home icon in the upper right of the page.

D. When you are ready to finish the form, go back into your Position Evaluation Request tile and

look for the transaction ID in the list of open requests.

D. Submit the Request

When you get to the Approval button, you have completed the form. To submit it for approval:

Click Approval.

Note the transaction ID for the request so you can easily find it later.
Note the next approver
Click OK.

E. Check the Status of the Request

To check the status of the request and find the position number (PIN):

Click the Position Evaluation Request tile from your Manager Self-Service or Departmental Administrator home page.
On the PER Search / Add page, uncheck the Open Requests Only check box.
Find the request by its transaction ID.
Once the request is approved, you will see the position number (PIN).

F. Preview the Approval Chain

A request for a GA, PTI, Temporary Staff, or Student position requires approval from your unit budget approver: