Parking

Owned by Maria Czaplicki
Last updated: Sep 30, 2024
2 min read

For University departments approved to use Standing IDs: please ensure that before the end of each spring semester you complete and submit the Departmental Annual Standing ID Form (formerly the “VIP Form”) along with an original, signed payment ID with authorized budget signature.

  • This form outlines the Authorized Contact Names for the department, which are the individuals approved to submit requests using the ID.  Only these individuals can submit parking requests. 
  • Departments must track every time they submit a request using the standing ID, ideally in a spreadsheet with the date, name of event, name of individuals, and # of vehicles. 
    • Parking will post the charges once a month in a lump sum amount. In order to reconcile the expense, budget will use your spreadsheet to verify the total amount charged. Please keep this spreadsheet updated. 

One-time ID - For special events or using sponsored funding, a one-time ID should be submitted to lawbudget@syr.edu prior to the event. The ID should outline the specific business purpose and chartstring (ideal for special events, events being reimbursed, or when needing a mycode or project #), with authorized budget signature.

The approved ID should be submitted to Parking at deptguestreservations@syr.edu.

The unique ID number should then be provided on the guest reservation form at the following link in the section Standin ID (even if its just a one-time ID): 

https://parking.syr.edu/visitors-to-campus/guest-reservation-request/

Once you have submitted your request through this link, you will receive a copy in your email, which will act as your confirmation. That confirmation should be sent to your budget department for the file copy, or for you to reconcile against a standing ID.

  • Parking will not process a reservation if they don’t have an ID on file upon request – this can be a Standing ID or a one-time ID
  • If a standing ID is used, the submitter must be listed on the application as a “ Authorized Contact”, otherwise the request will be rejected.
    • If you have a specific event in which you may need to isolate the expense, it’s preferred to submit a one-time ID.
  • Parking posts expenses once a month. So if the ID is utilized multiple times in a month, the expense will show on the GL as one lump amount for that month.
    • Departments with Standing IDs must keep an itemized log when the ID is used in order to reconcile monthly charges. 
  • The number of parking spots requested, is the amount you will be charged even if the actual number of cars is less than that amount. 
  • FY24 parking rate is $7.75/car (https://parking.syr.edu/visitors-to-campus/daily-campus-visitor/general-pay-parking-rates/)
  • If you have an event and want guests to pay for their own parking, it’s possible to arrange a special rate for the event with Parking Services (parkmail@syr.edu; Main Line 315.443.4652)