Printing From a SU Owned Mac - System Preferences

*These directions are for SU-owned Macintosh computers connected to the SU network via wired connection or AirOrangeX with OpenVPN connected.

*All corresponding drivers for campus printers are pre-installed on each machine.

*To add a department copier via Self Service, follow this link for instructions. Add Copiers via Self Service on SU Managed Mac

Under System Preferences, Printers & Scanners click on the button.

2. From the Add Printer window, click on Default. A list of campus printers will be available for you to choose from.

3. The text in each printer name is searchable. For instance, if you type in "AS" in the search field, all AS printers will be listed. You can also search for the room number or building that the printer is located.

4. Select the desired printer. The "Name" field is editable. You may rename the printer to anything that is identifiable to you.

5. Click the drop-down menu for "Choose a Driver", then click Select Software…

6. Search for the printer model number for quicker results. Highlight the model you're looking for, select it and hit OK

7. Click Add

8. Click Configure if prompted and setup and optional settings (extra trays, duplex, memory, etc.) these details are located in the Location: field in the previous window.

9. Once you hit OK your printer should be installed.

You are now ready to print!

**** Please note for Xerox Printers: In order to print in Black and White only, you will need to adjust the following settings:

Click on the 2nd drop down box under Presets and choose "Xerox Features" then in the next drop down, choose " Paper/Output" and choose "On" for the Xerox Black and White option.

2. This setting can be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

3. Name the Preset and click OK. (ex. Xerox BW)

**** ACCOUNTING CODES FOR XEROX ****

1. If your department uses account codes, in the same Xerox Features window, click on the Paper/Output drop down box and choose Advanced.

2. Scroll down to Configuration and click on Accounting.

3. In the window that pops up, choose Xerox Standard Accounting.

4. You can customize your options in here. You can choose Always Prompt or Do Not Prompt, for instance. Your account code needs to be entered into the Default User ID field. Click OK.

5. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

6. Name the Preset and click OK. (ex. Xerox Acct Code)

*** For devices with Xerox Standard Accounting (that require an ID to use), you need to be sure to use the System print dialog box. In products such as Google Chrome, and the Adobe product suite, they use their own printer dialog boxes - for these, be sure to switch to the System dialog (or click on the "Printer..." button in Adobe products, then "Print" from there). Otherwise, you will not be prompted for the print code, and your print job will fail. For some Xerox printers, using an account code to print from macOS specific applications such as Preview and Safari, along with others, the print job will fail. This is due to a Xerox driver limitation in the macOS. Please use Microsoft Office products and Adobe products to print from when using an account code to print. ***

**** ACCOUNTING CODES FOR CANON ****

1. Add a Canon printer by following this document from the beginning.

2. Highlight your Canon printer and click on Options & Supplies...

3. Click Options. Put a check mark in Department ID Management to turn on this feature. Click OK

4. When selecting the Canon to print to, in the print dialog box drop down the Copies & Pages menu to Special Features

5. Under User Management: drop down to Department ID Management

6. Click on Settings…

7. Type your account code in the User Name: box (usually a 4 or 5 digit number assigned by department administrator). Password box can be left blank. Uncheck 'Confirm Authentication Information When Printing' to prevent a popup for every job.

8. Click OK

9. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

10. Name the Preset and click OK. (ex. Canon Acct Code)