Printing Using Accounting Codes

**** ACCOUNTING CODES FOR XEROX ****

1.If your department uses account codes, in the Print Dialog box, under the Xerox Features drop down, click on the Paper/Output drop down box and choose Advanced.

2. Scroll down to Configuration and click on Accounting…

3. In the window that pops up, choose Xerox Standard Accounting

4. You can customize your options in here. You can choose Always Prompt or Do Not Prompt, for instance. Your account code needs to be entered into the Default User ID field. Click OK

5. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

6. Name the Preset and click OK. (ex. Xerox Acct Code)

*** For devices with Xerox Standard Accounting (that require an ID to use), you need to be sure to use the System print dialog box. In products such as Google Chrome, and the Adobe product suite, they use their own printer dialog boxes - for these, be sure to switch to the System dialog (or click on the "Printer..." button in Adobe products, then "Print" from there). Otherwise, you will not be prompted for the print code, and your print job will fail. For some Xerox printers, using an account code to print from macOS specific applications such as Preview and Safari, along with others, the print job will fail. This is due to a Xerox driver limitation in the macOS. Please use Microsoft Office products and Adobe products to print from when using an account code to print. ***

**** ACCOUNTING CODES FOR CANON ****

1.Once the Canon printer is added to your computer, open System Settings, Printers & Scanners, click on your Canon printer.

2. Click on Options & Supplies...

3. Click Options. Put a check mark in Department ID Management to turn on this feature. Click OK

4. When selecting the Canon to print to, in the print dialog box expand the Printer Options menu and click the to open Special Features.

5. Under User Management: make sure Department ID Management is listed and click Settings...

6. Type your account code in the Department ID: box (usually a 4 or 5 digit number assigned by department administrator). PIN: box can be left blank. Uncheck 'Confirm Authentication Information When Printing' to prevent a popup for every job.

7. Click OK

8. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

9. Name the Preset and click OK. (ex. Canon Acct Code)