Printing From a SU Owned Mac - Manual Add/Setup

*These directions are for SU-owned Macintosh computers that are running OS Ventura and above and are connected to the SU network via wired connection or AirOrangeX with OpenVPN connected.

*All corresponding drivers for campus printers are pre-installed on each machine.

*If you need to delete pre-existing printers, follow this link. Deleting Printers

*To add a department copier via Self Service, follow this link for instructions. Add Copiers via Self Service

1. Under System Settings, Printers & Scanners click on the Add Printer, Scanner, or Fax... button.  

2. From the Add Printer window, click on Default. A list of campus printers will be available for you to choose from.

3. When searching, please be sure to add AS-PRQ-AS to the search bar to insure you're connecting to the new print server.

The text in each printer name is searchable. For instance, if you type in "AS-PRQ-AS" in the search field, all AS printers will be listed. You can also search for the room number or building that the printer is located, just be sure the name starts with AS-PRQ-AS.

4. Select the desired printer from the list. The device name, building/room number and installed options are all detailed in the Location field. 

5. Click the drop-down menu for Choose a Driver, then click Select Software…

6. Search for the printer model number for quicker results. Model numbers can be found in the Location field. Highlight the model you're looking for, select it and hit OK.

7. Click Add

** If adding a Xerox printer see step 12 below **

8. For Canon Printers: Once the printer is added, you must configure any installed options in order to utilize them when printing. (stapling, duplex, hole punch, etc.). 

     Please click the printer to select Options

9. Make note of the options listed in the Location field so you can select the correct ones on the next page. Click Options & Supplies.

10.  Click Options 

11. Go through each drop down list and add any features that were listed in the Location field. Try to match up as best you can. Click OK.

12. For Xerox Printers: Click Configure when you see this window.

13. Go through each drop down list and add any features that were listed in the Location field. Try to match up as best you can. 

14. Click OK.

You are now ready to print!

Printing Options - Below are instructions for choosing color/staple/double sided options on Canon and Xerox copiers

**** Please note for Canon Copiers

After you've added the copier to your computer and set the installed features from steps 9-14 above, follow steps below to select different options after you click Print from your application. Also, be aware that printing from Microsoft Office and Adobe apps have their own "Printer" dialog boxes and settings that you must open once you've clicked Print the first time.

1. With the OS print dialog box open, scroll down to Printer Options and click the > to expand this section. Here you will click the next to the appropriate feature to adjust.
   

2. Finishing: Single or Double sided printing and Staple settings

3. Quality: Color or Black & White Settings

4. Special Features: Set up Print Accounting under the User Management drop down menu.

5. These settings can be saved as a preset by clicking on Default Settings and choosing the Save Current Settings as Preset option. Then click Print.

**** Please note for Xerox Copiers: In order to print in Black and White only, you will need to adjust the following settings once you click Print:

1. Scroll down to Printer Options and expand the menu. Click on the to choose Xerox Features. 

2. In the next window under Paper/Output, you can change single or double sided printing and/or staple feature under the Finishing menu.       

3. To change Color printing to Black & White, drop down the Paper/Output menu to Image Options and change Automatic Color (Recommended) to Black & White. 

4. Click OK.

5. These settings can be saved as a preset by clicking on Default Settings and choosing the Save Current Settings as Preset option.

6. Name the Preset and click OK. (ex. Xerox BW). Then click Print

**** ACCOUNTING CODES FOR XEROX ****

 1. If your department uses account codes, in the same Xerox Features window, click on the Paper/Output drop down box and choose Advanced.

2. Scroll down to Configuration and click on Accounting...

3. In the window that pops up, choose Xerox Standard Accounting.

4. You can customize your options in here. You can choose Always Prompt or Do Not Prompt, for instance. Your account code needs to be entered into the Default User ID field. Click OK.

5. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

6. Name the Preset and click OK. (ex. Xerox Acct Code)

*** For devices with Xerox Standard Accounting (that require an ID to use), you need to be sure to use the System print dialog box. In products such as Google Chrome, and the Adobe product suite, they use their own printer dialog boxes - for these, be sure to switch to the System dialog (or click on the "Printer..." button in Adobe products, then "Print" from there). Otherwise, you will not be prompted for the print code, and your print job will fail. For some Xerox printers, using an account code to print from macOS specific applications such as Preview and Safari, along with others, the print job will fail. This is due to a Xerox driver limitation in the macOS. Please use Microsoft Office products and Adobe products to print from when using an account code to print. ***

**** ACCOUNTING CODES FOR CANON ****

 1. Add a Canon printer by following this document from the beginning.

2. Click on your Canon printer from your Printers list and click on Options & Supplies...

3. Click Options. Put a check mark in Department ID Management to turn on this feature. Click OK

4. When selecting the Canon to print to, in the print dialog box expand the Printer Options menu and click the to open Special Features.

5. Under User Management: make sure Department ID Management is listed and click Settings...

6. Type your account code in the Department ID: box (usually a 4 or 5 digit number assigned by department administrator). PIN: box can be left blank. Uncheck 'Confirm Authentication Information When Printing' to prevent a popup for every job.

7. Click OK

8. This setting can also be saved as a preset by clicking on "Default Settings" and choosing the "Save Current Settings as Preset" option.

9. Name the Preset and click OK. (ex. Canon Acct Code)

If you have any questions or problems, please email consult@cas.syr.edu.