A/V Support for Live Events on Campus
- Gianna Mangicaro
LEMP supports technology for a wide variety of events on main campus. Note, LEMP A/V services for events is fee-based and priority is given to academic based events and classes. Consulting and referral services are also available for events that LEMP is unable to support.
Available Services
Classroom Audio/Visual (A/V) Support
Support with in-room technology including:
Assisted Listening Systems (ALS)
Classroom cameras
Displays and projection systems
In-room playback and public address audio
Microphones (panel microphones and lavaliere microphones)
Presentation support
Note, if your event is hybrid, LEMP will provide an A/V connection, but LEMP does not offer management of Zoom meeting/webinar sessions or live video streaming. LEMP does not offer microphone running services, but can provide microphone stands for Q&A, if needed.
Communication Access Real Time Translation (CART) Connection
LEMP handles the technology for CART, providing your transcriptionist with an audio feed and displaying captions on-site. Some classrooms have built-in CART capabilities (such as a wall-mounted display or multi-window display), but LEMP might need to bring in a mobile TV for CART. You’ll need to arrange for a transcriptionist separately.
Photography
Capture your next event with LEMP’s photography services. LEMP can provide photography support for events on main campus, only. LEMP will provide you with the unedited, high-resolution images and can provide editing services upon request and availability.
Portable A/V Systems
Mobile A/V systems can be added to events held in spaces without built-in technology, including:
Additional Microphones
Podiums
Portable Displays
Portable Public Address Systems
Uplighting
Video Recording and Editing
Record your guest lecturer or live event with our video services. LEMP offers 1080p HD video captures of lectures, presentations, and events. Single-camera recordings are standard, but multi-camera setups and editing may be available upon request. These recordings are intended for archiving purposes. All recordings will be provided via video.syr.edu.
Please note that it is the University’s policy that all public-facing videos need to be captioned. The University is contracted with Automatic Sync to provide special rates for captioning. More information regarding captioning can be found by visiting Video Captioning Resources or contacting ITS Accessibility at accessibleIT@syr.edu.
Request LEMP Services
Lead Time: Two weeks or more preferred. Note, completing the LEMP Live Event Request Form is not a guarantee of service. LEMP will respond within 48 business hours. LEMP will set up an in-person or virtual walkthrough to discuss your A/V needs for your event.
Reserve Your Space: Ensure your event space is reserved and add extra time to your reservation. LEMP suggests reserving at least 30 minutes before the event for setup and A/V testing, and another 30 minutes afterward to remove equipment.
Begin Preparing Your Run of Show: A run of show with technology notes is helpful for all A/V vendors to allow the event to run smoothly.
Review our Rates for Academic Event Support and Media Production
Complete the LEMP Live Event Request Form
Note, this form will require you to sign into Orange Tracker/Atlassian with your Syracuse University email address and password to access.
Examples of LEMP Supported Events
Everyone on the LEMP staff is always so helpful and friendly -- they are very knowledgeable and I always know things will run smoothly when they are our tech support. I can't say enough good things about them!
K.G. Tan Auditorium at the National Veterans Resource Center
Classroom Audio/Visual Support
Syracuse University Art Museum Gallery
Video Recording and Editing
Disclaimer
There may be events where LEMP is unavailable for support. In those instances, LEMP may be available to act in a consulting role (in regards to communicating event requirements and facility information to commercial service providers). The Third Party Content provided is obtained from sources believed to be reliable and no guarantees are made by Syracuse University, ITS or the providers of the Third Party Content as to its accuracy, completeness and utility. Usage of their services is completely at your own risk.
Related Resources
Request Classroom Training
Looking to know more about a classroom space, request a training!
Review the Classroom Resource Guide
Learn about available spaces on campus by reviewing the classroom resource guide.
Request a Classroom Loan
Utilize the Classroom Loan Program to request various self-service A/V equipment.
Preparing for Your Event
Send LEMP Your Media and Final Agenda
Please provide LEMP with your media and final agenda/run of show at least 48 hours prior to your event. This helps our team ensure the success of your event. If needed, refer to the media requirements below:
Media Type | Requirements |
|---|---|
PowerPoint | Aspect Ratio: 16:9 Please ensure to include all embedded fonts and videos in your presentation. To review how to embed fonts in a PowerPoint, visit Microsoft Support. |
Videos | Format: .mp4 Resolution: 1080p; HD |
Still Images/Graphics | Format: .jpg, .JPEG or .png Resolution: 1080p |
Music | Format: .mp3 If you would like to play a Spotify or YouTube playlist, please check in with a LEMP team member to sign in to your Spotify or YouTube account during the event. |
Check the Major Events Checklist
https://majorevents.syr.edu/resources/live-events/index.html