Managing Teams Notifications

Manage notifications in Teams

There are multiple ways to access and manage notifications. To further customize your notification settings, select your profile picture at the top right corner of Teams, then select  Settings >  Notifications. From there you can fine-tune what notifications you receive with the individual drop-downs and where those notifications will show up. 

In Activity on the left side of Teams, select More options  on a notification. From the menu, you can mark a notification as read or unread. You can also turn on or off notifications for a specific channel if you want.

Choose your channel notifications

Go to a channel that shows in your teams list and select More options > Channel notifications. From there, you can choose what activity you get notifications for, and where they show up.

By default, channel mentions are turned off and all new posts will only show in Activity.

Stop email notifications

Click on your profile picture in the top right of the app, then select  Settings >  Notifications. Now you can set type of notifications you want for each type of activity on Teams. If you don't want any emails, just make sure all activity types are set otherwise.

Keep notifications in the Teams desktop app

Select Only show in feed. This means all notifications will be sent to your activity feed, which you can find at the top left corner of Teams
 

The app will still show notifications on your desktop taskbar, but no pop-up will show.

Get notified in app and on desktop

Select Banner and feed and you’ll receive notifications as both a desktop notification and as an alert in your activity feed.

On Windows, notification banners will show in the bottom right of your screen. On macOS, they show in the top right.

Turn off notifications for specific conversations

Go to the beginning of a conversation in a channel, then go to the top right corner of the message and select More options   > Turn off notifications.  Just like muting a chat, turning off notifications to a channel conversation will stop you from receiving updates for that specific conversation.

You'll still receive notifications if someone directly @mentions you.

Choose your channel notifications

Go to a channel that shows in your teams list and select More options > Channel notifications. From there, you can choose what activity you get notifications for, and where they show up.

By default, channel mentions are turned off and all new posts will only show in Activity.

Increase your current notifications

By default, in order to reduce distractions and draining your device’s battery, Microsoft suppresses notifications on your mobile device when you’re using Teams on the web or the desktop app. 

In order to never miss a notification on your mobile device, here is what to do:

1. In Teams, go to Menu   > Notifications.
    

2. Under Send notifications, tap Always.
    

Notification tips and tricks

How to get all notifications for all activity

By default, you’ll only receive notifications for teams and channels that you haven’t hidden from your teams list. 

Once you’ve got all your channels where you want them, you’ll start receiving notifications in Activity. If you’d also like to get these notifications on your desktop, select Settings > Notifications > and select Edit under Shown channels and select Banner and feed. 

How to turn down the noise

Some ways to keep your focus on the activity that’s most important to you:

• Turn off desktop notifications for activity you don’t need to respond to right away. Select either Feed only or Off.
  
  

• Hide a channel to turn off activity and desktop notifications. Hidden channels will show in your list if a message is marked important or when someone @mentions you or the channel.
  
  

• Set your presence to Do not disturb to get some quiet time. This won’t change your notification settings, but it will mute notifications until you change your presence back.

Quiet Hours for Mobile Notifications

If you don’t want notifications from Microsoft Teams on your mobile phone you can activate Quiet hours and/or Quiet days. During these hours or days you won’t get any notifications on your mobile phone, but you will still get calls. 

1. Inside the Teams mobile app, tap on the menu () lines
   
   
    
2. Select Settings
   
   
    
3. Select Notifications
    
4. Select Quiet hours in the top of the screen
   
   
    
5. Click on the switch next to Daily quiet hours
   
   
    
6. Set your From time and your select To time, you wont get any notifications from Teams mobile app during these hours every day.
    
7. Go back and select Quiet days
    
8. Select those days that you don’t want any notifications on, this will block notifications for the whole day.
    

If you have multiple mobile devices with Microsoft Teams app installed there is no synchronization of quiet hours settings between those clients. You will lose this setting if you sign out from your account in Teams mobile client so when you sign in you have to set quiet hours again.

Additional Teams How-To Pages

• Adding Users or Groups in Microsoft Teams
• Create a Team in Microsoft Teams
• External/Guest User Meeting Experience
• External/Guest User Teams Experience
• Join a Microsoft Teams Meeting
• Manage Your Microsoft Teams Meeting
• Managing Teams Notifications
• Microsoft Teams Audio and Video Setup
• Scheduling Meetings in Microsoft Teams
• Team and Group Expiration Policy
• Using Chat in Microsoft Teams