Get alerts on item changes in iSchool Documents

Owned by Former user (Deleted)
Last updated: Oct 06, 2021 by James Powell (Deactivated)

To stay updated when your Microsoft SharePoint documents or items on your site change, create alerts. You can set up an alert for a list, library, folder, file, or list item. For example, you can set up an alert for a specific folder in a library, without receiving alerts when changes occur in the rest of the library.

Get alerts on item changes in SharePoint

You can get an alert whenever a file, link, or folder is changed in a SharePoint document library. Depending on the item (file, folder, link), you may see different options when you set an alert.

  1. Go to the list or library in SharePoint and select the file, link, or folder for which you want to get an alert.

  2. From the list of options for the folder, list or library, select the ... (ellipses), and then select Alert Me.

SharePoint Online Manage alerts button highlighted

  1. The following window will open with an Alert me when items change dialog, select and change the options you want.

  2. To save, select OK.


Get alerts on all changes in a document library in SharePoint

  1. Go to the list or library and make sure no items are selected.

  2. From the list of options for the list or library, select the ... (ellipses), and then select Alert Me.

  3. In the Alert me when items change dialog, change or fill in the options you want.

  4. Select OK.


Cancel alerts in SharePoint

  1. To view your alerts from a page on the site, from the list of options for the list or library, select the ... (ellipsis), and then select Manage My Alerts.

    SharePoint Online Manage alerts button highlighted

  2. Select the alert that you want to delete.

  3. Select Delete Selected Alerts.

    My Alerts manager with Delete selected alerts highlighted

  4. To delete, select OK.

See updates without email alerts

If you'd rather not get email, but still want to keep on top of changes in your document libraries, follow the steps below.

View file activity in a document library

  1. Open the document library

  2. Select Open the details pane Information or Open the details pane button

    Open the details pane button highlighted

  3. Scan the Activity section to view the latest activities for your files

    Details pane showing recent changes

  4. To close the details pane, select Open the details pane Information or Open the details pane button  again

Note: When a file is selected, you may see a preview and file properties in the details pane before the file activity. When more than one file is selected, you can edit the properties of the selected files. When no files are selected, you will see activity on the library.

Other Resources