Shop Supervisor - Day 3

Labor Reporting

• Labor reporting is the module used by Supervisors and Facilities Payroll to approve, add or adjust hours for their staff.
• Labor reporting replaces the paper green sheet approval
• Supervisors will still be using the Time Clock (Time Clock PLUS) to validate time worked
• Approvals should be done on a daily basis
• Facilities Payroll will be comparing approved transactions in Maximo to the Time Clock and updating PeopleSoft Time & Labor to match

FAQs

What if I'm off, can someone else approve my staff's payroll?  Yes.  You need to contact Facilities IT in order to have your backup assigned to your shop.

Can I change an employee's payroll after Facilities Payroll has approved?  No.  You'll need to contact Facilities Payroll to adjust.

Can I see a prior week's payroll if changes have been made?  Yes.  Use the available queries to ensure you've approved all current and retro pay.

Can I see what Facilities Payroll has not processed yet? Yes.  Use the query 7. Payroll Unapproved Fiscal Year up to current Pay Week

Does Facilities Payroll still need to enter time into PeopleSoft Time & Labor?  Yes.  Facilities Payroll will use Maximo to validate the time clock punches for the employees as well as enter any benefit and/or premium pay.

Does Maximo "know" how many benefit hours an employee has remaining?  No.  You must refer to the Friday report to determine if an employee has available benefit time.  Facilities Payroll will send the transaction back to you if PeopleSoft Time & Labor indicates there an employee is out of a particular  benefit type.

To approve payroll 

• Click on the Labor Reporting link in the Favorite Applications portlet
• Filter for the prior day and a single employee (note: it is not required to filter for a single employee but it is easier to manage)
• Check the hours in the regular column add up to 8
• Verify the Time Clock matches what has been recorded in Maximo
• Review any benefit time, premium or Collective Bargaining Agreement (CBA) hours
• Individually select the records to approve or click on the checkbox to select all
• Click on the link for Supervisor Approval

To add hours to an employee's payroll

• Click on the Labor Reporting link in the Favorite Applications portlet
• Click on the New Row button
• Enter the Date
• Enter the Netid of the employee (or use the caret next to the labor field to search for the employee)
• Enter either the Regular Paycode or Premium Paycode
• A work order number is ONLY required with Regular, Overtime, Double Time and Worked Holiday
• Enter a memo if needed
• Click on Save

To adjust hours on an employee's payroll

• Use the caret on the left to expand the row
• Update Work Order, Paycode for Regular or Premium hours
  • A work order number is ONLY required with Regular, Overtime, Double Time and Worked Holiday
• Enter a memo if needed
• Click on Save

To remove a row from the employee's payroll

• Scroll to the right as far as you can
• Click on the trash can
• Click on save

Queries to review Supervisor Payroll Approvals needed

• Click on the caret next to Available Queries
• Select 2.Current Pay Period Supervisor Unapproved to review the current pay period 
• Select 5. Prior Pay Period Supervisor Unapproved to review last pay period
• Select 8. Supervisor Unapproved Fiscal Year up to Current Pay Period to review any retro and current payroll to be approved.

Time Clock PLUS - How to create a report to look at your staff's time clock punches

Launch Time Clock PLUS as a Supervisor (Time Clock PLUS)

Select Reports from the side menu

Select Period Reports

Select Category = Payroll

Select a Report:  Weekly Punch

Change dates to current pay period OR select “This Period” from the drop down menu

Select the Preview button to see the report on your screen or Select the Download button to create a PDF