Concert & Recital Procedures

Owned by Hannah Hein
Last updated: Jul 01, 2024 by Bryan Watson
5 min read
  • Confirm date with the Michelle Taylor in the operations office in 301 Crouse College or at mjtaylor@syr.edu. See recital date selection information below. 
  • Submit event details and image for calendar listings.
  • Submit the Student Recital Form
    This is due no later than three weeks prior to the event and is required for all events in order to be sure the event can be properly supported. Please note: use of any space requires compliance with applicable guidelines. Please monitor university, local, and school information for updates.
  • Submit the program template.
    This is due no later than 10 days prior to event (or you can provide your own printed programs if preferred). If not received by that date, please do not submit late, we will assume you will print and bring the programs to the event.

PROGRAM TEMPLATE-2024-25

PROGRAM TEMPLATE jcm 2024-25

program notes are the responsibility of recitalist - we do not proof or print program notes

PLEASE BE SURE TO SUBMIT ALL THESE FORMS


SELECTING RECITAL DATES: Recital requests are for REQUIRED recitals only:

  • Students eligible to participate in recital date selection are Performance Majors, Composition, Conducting, and students with Performance Honors who have required recitals.
  • Students who wish to arrange a lecture recital who want to use a classroom will discuss this with their advisor and should schedule with Michelle directly.
  • Elective recitals are available to music majors only, and only if scheduling is possible. Elective recitals must meet all recital requirements, including faculty approval, a passed PRJ, and meeting all deadlines for paperwork and program submissions.

Students generally select dates in the order below:

  • FALL RECITALS - anyone who needs to schedule a recital but will be off campus in the spring
  • GRAD II – requests open for one week or until all required dates are confirmed, filled in order received
  • GRAD I – requests open when notified until all required dates are confirmed (if students do not reply, open dates will move to the next group after two attempts at contact), filled in order received
  • Seniors – requests open when notified until all required dates are confirmed (if students do not reply, open dates will move to the next group after two attempts at contact), filled in order received
  • Junior – requests open when notified until all required dates are confirmed (if students do not reply, open dates will move to the next group after two attempts at contact), filled in order received – then new calendar is sent to all. (juniors have a ½ hour, so must share a slot with another junior, and should plan to choose their date and submit one form for their recital. Juniors who do not wish to share a date may request on their own, but may be paired with another student if necessary

WHEN SELECTING A DATE, you must also

  • select a recital committee (jury) consisting of your major teacher, another teacher from your area, and a third faculty member from a different area. NOTE: You may have more than three jurors. All the jurors MUST be able to attend the recital.
  • set a pre-recital jury date (your PRJ should take place no later than 3 weeks before recital). You are responsible for scheduling this with your jurors. You must book room/date/time and arrange for a room key in the 301 Crouse with Bryan Watson bwatso02@syr.edu
  • Submit your Student Pre-Recital Jury Form

Printable Recital Procedures PDF 142KB

Two Months Before the Recital

  1. Select a recital committee (jury) consisting of:
    1. Your major teacher
    2. Another teacher from your area
    3. A third faculty member from a different area
    4. You may have more than three jurors. All the jurors MUST be able to attend the recital.
  2. Set a pre-recital jury date (no later than three weeks before recital). You are responsible for scheduling this with your jurors. You must book room/date/time in the operations office with Bryan Watson.

Four Weeks Before the Concert

  • Submit the services request form available on the website. This MUST be submitted online – DO NOT PRINT and turn in a hard copy.
    • Please note that any audio amplification or special technical requests must be discussed with Kevin Muldoon, and any applicable payment must be turned in to Marie Luther in Room 204 Crouse College.
    • If harpsichord will be needed, you MUST arrange for tuning with Bob Lee four weeks in advance and arrange for additional tuning and for additional staffing for the performance.
  • Your concert will be listed on the website. Please send any additional publicity information to mjtaylor@syr.edu no later than four weeks prior to the concert, to ensure detailed inclusion in calendar. 
    • Include Date, Time, Place, Instrument, Class Year, Major, Guest Artists, and Brief Description of Repertoire.

Three Weeks Before the Concert

  1.  Perform a pre-recital jury, bringing with you:
      1. Student Pre-Recital Jury Form (Form PRJ)
        1. This must get signed by committee at PRJ! This form must be typed and submitted online. Print the copy you receive back in your email and bring it to your jury. PLEASE DO NOT PRINT THIS FORM AND FILL IT IN BY HAND.
      2. Four typed copies of your recital program

  2. After the successful completion of the jury:

    1. Turn in the completed Student Pre-Recital Jury Form (Form PRJ) to Dr. Jill Coggiola

    2. Submit program template form – BE SURE THIS IS APPROVED by your teacher! (or you will need to make the program yourself)

    3. Schedule dress rehearsal - one hour is allowed, if available; arrange for keys with graduate students in room 301 – this is your responsibility – if you do not make arrangements in advance, you may not be able to access the hall!

    4. Rehearsals are not staffed, so please be prepared to take care of all set up, and return the auditorium to proper set up after your rehearsal.

Two Weeks Before the Concert

  • You may post a maximum of 10 posters announcing your concert no sooner than two weeks before the concert. Posters cannot be placed on glass or in classrooms, elevator, restrooms or offices (they will be removed). They may only be posted on bulletin boards and lockers. Please remove them immediately afterward.
    • If you have not already done so, email the completed template to Michelle Taylor at mjtaylor@syr.edu. Make sure this is approved by your teacher!
  • The office will proofread, make copies, and will deliver your program to your concert.
  • The office does not arrange for program notes, translations or inserts. These are entirely your responsibility.
  • If you miss the program deadline, it is your responsibility to produce the program on your own. We will NOT send out reminders. If you do not turn items in on time, we CANNOT process them.

Contacts

For your own reference only.

These are links to campus departments you may find helpful in planning your event. You may not need to use these services – the list is included just to be of assistance.

The language below can be used to send to concert-goers for most events, but please contact Parking if you have any specific questions, as the campus schedule can greatly impact availability.

For most events, free and accessible concert parking is available on campus in the Q1 lot, conveniently located behind the Crouse College building. If Q1 parking is unavailable, guests will be rerouted to another lot by the parking attendant. Campus parking availability is subject to change, so please check the event calendar for details.