Coursework Archiving

Add your files to the appropriate course folders on the G drive, located at G:\ARCH-Filer\Archive Student Work\.

2024 Fall Coursework Archiving

Don’t over archive - check with your instructor as to actual archiving requirements. In general, archive final submissions for all projects but not process work.
Avoid oversizing - use reasonable file size and image resolution limits - see section 1 below
Simplify file naming - use a subfolder & file name strategy as per your course instructor

What types of files should be archived? See below:

Recommendations	pdf, jpg, tif, mp4	Don’t Archive: 3dm, 3ds, ai, dwg, indd
File Sizes	≤ 5mb typical	30mb for large .pdf final boards
Resolution	≤ 300ppi typical	200ppi generally adequate

Folders for each course are located here:

Location
G:\ARCH-Filer\Archive Student Work\2024 Fall\

Create subfolders as needed within a course folder. Your instructor may provide instructions.

Folder Names	Possible Strategies - Coordinate with instructor
A) By student	“\Lastname, F\” or “\Lastname-Firstname\”
B) By groups	“\Grp1\” or “\NetID1-NetID2\”
C) By project or assignment	“\Prj1\” or “\Ex1.1\” or “\04-Final Review\”

Name your files using a consistent method.

A. PREFIX	B. BODY	C. SUFFIX
Semester-Course#-Section#	Always use double-dash “--“	NetID(s)**
24S-###-##	--sort condition--	netid.ext netid-netid.ext

**By writing every file with your NetID signature as a suffix, IT staff can more easily retrieve your work if lost.

Sort conditions	Subfolder	File name
(A) By student	…\Arens,S\	24S-ARC208-01--Prj3-Model-01of10--sarens.jpg
(B) By group	…\Grp1\	24S-ARC500-01--Prj2-Dwg1-v01--sarens-mcbrown.pdf
(C) By project	…\Prj2\	24S-ARC409-01--20240328-Board1-v01--sarens.pdf