Student Employment Request Form

Student Employee Hiring Guidelines

Create a Job Description and Determine the Classification Level

A good job description includes the following:

• Job title

• Brief summary/general description

• List of responsibilities

• Required/preferred core skills or competencies

Use the description to evaluate the position to determine the classification level. The classification will determine compensation. Choosing a classification level is not required but optional if you would like to pay your student(s) above minimum wage.

Student Job Classification Levels

Level I

Entry level positions requiring basic skills attained through on the job training. No previous work experience or coursework required. Responsibilities may require the application of basic organizational or technical knowledge, operation of simple equipment or performing routine tasks. Very little independent decision making with regular supervision.

Level II

Requires basic skills acquired through some previous work experience, training and/or completion of related coursework. Responsibilities may require the application of basic organizational and/or more technical knowledge, operation and accountability for more complex equipment or performing routine tasks. Some independent decision making and supervision of other student employees or volunteers with daily on-site supervision.

Level III

Moderately developed specific skills, significant work experience and/or completion of related upper-level coursework required. Responsibilities may include data analysis, independent supervision or coordination of programs and/or projects involving complex equipment or analysis of data. Other responsibilities can include regular supervision of other student employees and limited on site supervision.

Level IV

Highly developed specific skills, completion of related graduate-level coursework or significant previous work experience and training required. Responsibilities can include regular independent supervision and/or coordination of programs and/or projects involving highly complex equipment or analysis of data. Other responsibilities include day to day supervision of student employees and regular independent decision making. The decisions of students in these positions could affect the total operation and success of a project or program. Limited, if any, supervision.

Compensation Ranges

Determine the Term of Employment, Compensation and Funding Source

Term of Employment

Set the start and end dates for the period of work. The start date needs to be 7-10 business days in the future from when the request form is submitted. Establish the number of hours per week.

Compensation

The minimum wage for student employees is $15.50 per hour as of January 1, 2025. Please select a pay rate based on the classification levels above if you would like to pay above minimum wage. Estimate the total cost of the position by calculating the cost per hour by the number of hours per week and the number of weeks in the proposed term of employment. The current fringe rate will be calculated by the Office of Budget and Operations.

Please note that international students are not to work more than 20 hours per week during the academic year.

Funding Source

The chart string provided for the hire must have appropriate funds available to support the full cost of the proposed student employee position for the position to be approved.

Identify an Applicant or Request a Search for Applicants

Supervisors may request a search to solicit applicants or provide the name and information for a specific student they would like to hire.

Required Applicant Details

• First and last name

• NetID

• SUID

Submit a Student Employment Request Form

Click here to access the request form.

In addition to the information above, the form will request the supervisor’s name, title and email, as well as the name of the time approver.

Request Form Approval Process

After the request is submitted, an email will automatically be sent to the appropriate chair, director or administrator of the hiring unit for approval. Once they approve the position, it moves forward for budget approval. After budget approval, the job will be ready for posting to Handshake.

View the Status of Your Submission’s Approval and Posting

To view the status of your Student Employment Request Form submission, you may visit your department specific status reference page using the appropriate link found in your department Teams folder in VPA Administration & Operations.

Search Process

Supervisors may request a search to solicit applicants. If conducting a search, supervisors will be sent resumes as they are received. Supervisors select the students they want to hire. Students and supervisors will receive an email when they are cleared to begin working.

Hiring Process

All students must apply for the job on Handshake to be hired. Supervisors provide the name and information for a specific student they would like to hire. Students must complete an I-9 and will receive an email from the Office of Budget and Operations to confirm that they are cleared to begin working.

Onboarding

The hiring manager should thoughtfully prepare a comprehensive onboarding and training process for the student employee.

‘CuseWorks has two resources for employers and students:

https://experience.syracuse.edu/cuseworks/employers/resources/

https://experience.syracuse.edu/cuseworks/students/youre-hired/

Weekly Timesheet Approval

Time Clock Plus

Student employees are required to clock in and out in real time using Time Clock Plus.

MySlice Time Approval

Admins approve the student employees’ hours in MySlice. Track the number of hours entered and approved every pay period for each student. Admins for each department/school confirm with faculty that hours are accurate. Timesheet approvals are due every Thursday by noon.