Downloadable LAW HR Payroll Procedure [PDF]

OVERVIEW

This document describes the College of Law (the College) human resource and payroll procedures.

Procedures detailed herein are supplementary to those established by Syracuse University (SU) and published on the relevant University web site or other medium, including but not limited to the

http://humanresources.syr.edu/  and http://comptroller.syr.edu/resources/payroll/ web sites.

The intended audience for this document is the faculty and staff of the College.

STAFF

LOCATION/HOURS

The College of Law is located in Dineen Hall Suite 400.  The office operates according to the University's published hours for administrative offices: Monday through Friday, 8:30am to 5:00pm during the academic year, Monday through Friday, 8:00am to 4:30pm during the summer, and is closed for holidays as published by the University's Office of Human Resources.

STAFF REQUEST TO HIRE

When there is a need to hire a permanent staff member, the hiring manager should complete or update the Position Evaluation Request (PER) and submit to the Assistant Dean for Finance and Administration. The PER template and/or the most recent PER for an existing position may be requested from the Assistant Dean for Finance and Administration.

The completed PER form will be submitted to the central HR Compensation team for their review and grading of the position. HR Compensation will forward the request to the central Office of Budget & Planning for review, and then to the Provost & Syracuse University Director of Budget & Planning for approval. Once approved, the hiring manager will work directly with the central HR Talent Acquisition team to fill the position.

An I-9 form and background check MUST be completed through the central Human Resources office before the employee can begin working.

TEMPORARY EMPLOYEE REQUEST TO HIRE

A temporary employee may be requested for positions that work on an as-needed basis (i.e. casual temporaries such as models and accompanists), or the position is expected to last for a short, pre- established period of time (i.e. interim until a permanent position is filled). Temporary employees are both non-student and non-SU student employees. The first step in hiring a temporary employee reach out to the Assistant Dean for Finance and Administration.

Once the request is approved the request, LAW Budget will work with HR Talent Acquisition and the Department to fill the position.

An I-9 form and background check MUST be completed through the central Human Resources office before the employee can begin working.

STUDENT EMPLOYEE REQUEST TO HIRE

Student employment is reserved for SU students only, and hire requests typically fall into 3 categories:

1. Faculty Student Assistants (FSA)
1. See annual Faculty Student Assistant or LCRA memo for details.
2. Department Work Study
1. As outlined in department operating budget, allocation is approved annually.
2. Department to complete hire sheet (email lawbudget@syr.edu if a template is needed).
3. Sponsored Student Assistant
1. As outlined in sponsored award budget.
2. Department to complete hire sheet (email lawbudget@syr.edu if a template is needed).

To submit a hire request for a student employee, email lawbudget@syr.edu with the following information.

• Student’s SUID
• Student’s Name
• Position description (ex. is this FSA or work study)
• Preferred start and end date (the actual start date will depend on I-9 and HR)
• Indicate if this is a JDr, JDi or undergrad (only for work study positions)

The request will be reviewed by the LAW Budget Manager before processing.

It is strongly encouraged to hire SU students that have Federal Work Study (FWS) funds available. If you need to verify FWS, please email lawbudget@syr.edu or call (315) 443-4113.

Once the request is approved the request, LAW Budget & Operations will work with HR to submit the smarthire request to fill the position.

An I-9 form and background check MUST be completed through the central Human Resources office before the employee can begin working. To initiate this process, the request to hire must be submitted to lawbudget@syr.edu by the supervisor.

ADDITIONAL PAY REQUEST

When a department needs to pay an employee (faculty, staff or student) for extra service beyond the scope of their regular appointment, they must submit an Additional Pay Request to the Assistant Dean for Finance and Administration. 

If the additional pay is for prior hours worked that were not submitted through Time Clock Plus, please email details to lawbudget@syr.edu.

OTHER HELPFUL INFORMATION

Web sites for further information.

This document is maintained by the College of Law Budget Office.