Requistions (PR)

Requisitions are used to pay invoices from a vendor or make a payment to an outside agency. The requisition is a form used to process goods and service invoices, and for the College of Law the electronic template is preferred. Please see the image below of a blank requisition with numbered guidelines to indicate fields/areas that need to be completed.  

Please make sure to complete all sections numbered in the image above which includes:

1. A unique requisition number must be added to the form (this number will replace 000000 on the form and in the file name) when submitting for a direct payment.
   1. Please reach out to lawbudget@syr.edu to have a range of PR numbers assigned for your use. Or you may use a requisition number from any hardcopy PR’s you may have in your possession.
2. Date of Submission
3. Chartstring – if sponsored funds should also include the project tail
   1. This can also be split into two lines, but associated amount for each line must be listed.
4. Name of Employee Submitting the request and their extension
5. Budget Office Approval
6. Name and address of the Vendor (should match the invoice)
7. Department Name and Address
8. Total amount due
9. Detailed Business purpose
10. Suggested file naming convention for PRs:

“Requisition 123456 Professional Reporting INV 1234 $100”  (this is the PR number, vendor name, invoice #, total invoice amount)

A completed Purchase Requisition should be submitted directly to lawbudget@syr.edu for review and approval.  The standard timeline for Budget Office processing is 5 days. The Budget Office will copy you on submission to Disbursements, and from that date it could take 7-10 business days to process.

Disbursements Processing Department for payment without a purchase order number assigned. In lieu of a purchase order, some direct payment requests may require the need for a fully executed contract, such as:

• Advertising services (Example: print, radio, TV, billboard, social media) (Employment advertising is referred to Human Resources.)
• Charitable contributions: Refer to Syracuse University Gift Policy for more
• Copyrights/permission to reprint/royalties
• Dome vendor concession payments
• Fees: Admission fees, CART and Interpreter fees, collection fees, entry fees, fee payments to research subjects, referee fees, legal Fees (approval to be obtained by General Counsel), insurance fees (approval to be obtained by Risk Management)
• Food/liquors: Contact Food Services
• Governmental fees: Local, state, and federal
• Internal Revenue Service
• NYS Commissioner of Labor
• NYS Higher Education
• NYS liquor license, permits, fees
• NYS motor vehicle (for search, trace, and fines)
• NYS motor vehicle registration
• Membership dues (Greek life affiliations and professional organizations)
• Performers and Performance contracts: Require a copy of a fully executed contract
• Real estate/rentals: For office space with lease agreement refer to Real Estate Office for approval and contract review
• Refunds/reimbursements for Bursar
• Overpayment
• Parking
• Physical Plant billable services
• Photography/Videography Services (Must be accompanied by an approved/signed Photography/Videography Services Agreement)
• Audio Visual – providing services
• Postage Meter Fund Replenishment (Does not includes USPS Postage)
• Reservations/registrations: Conferences, Hotels, Luncheons, dinners, banquets require a copy of a fully executed contract
• Subscriptions – periodicals, newspapers (non-software/data)
• Utilities & Cable Service
• Medical and Wellness Service Providers (massage, yoga, chiropractor, acupuncture)
• University sponsored and paid for, off site events (with an authorized contract)

Please note that photography services can now be processed on a Requisition, but must include the new photography services agreement. You can find additional information regarding this process here. The agreement document can be accessed directly here.