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🖥️ About LEMP’s Zoom Webinar Loan

LEMP offers a Zoom Webinar license available on a first-come, first-served basis for one-time events. Webinars are ideal for large audiences with limited attendee interaction. Our team will configure your webinar according to your specified settings and provide you with a registration link for participants, as well as personalized links for hosts and panelists. While you'll have access to the webinar as a host or panelist through your personalized link, you won’t have access to the web portal settings. We’ll provide registration and attendance reports upon request, but we will not log into or manage the Zoom session during the webinar. Event leads will be designated as hosts and are responsible for all Zoom management tasks before and during the event. LEMP will not sign into the Zoom Webinar for the session.

Tip

There is a reservation fee of $120 per use of the LEMP Zoom Webinar license.

⚙️ Available LEMP Zoom Webinar Settings

  • Up to 10,000 Attendees: Attendees cannot share their video, sound, etc. in a Zoom Webinar and have limited interaction (only through chat, Q&A, polls/quizzes, if enabled.

  • Unlimited Panelists: Full participants in a webinar. They can view and send video, screen share, annotate, etc.

  • Unlimited Hosts/Co-Hosts: Manage the administrative side of the webinar, such as managing attendees or starting/stopping the recording

  • Practice Session: Allows you to set up and get acquainted with webinar controls before starting your webinar.

  • Registration: If enabled, participants register prior to the webinar with their e-mail, name, other questions, and custom questions.

  • Registration Reminders: Zoom can automatically send confirmation emails and reminder emails prior to the scheduled webinar.

  • Polls/Quizzes: Create questions to ask your attendees.

  • Attendee Q&A: Allows attendees to ask questions during the webinar, and for the panelists, co-hosts, and host to answer their questions.

  • Captioning: Manual captioning through a transcriptionist or automatic captions can be applied. Check out the University’s Guidelines for captioning. If utilizing manual captions, you’ll need to arrange for a transcriptionist separately.

  • Chat: Webinar attendees, the host, co-hosts, and panelists can communicate for the duration of the webinar, if enabled.

  • Recording: If enabled, a recording of your webinar will be saved to http://video.syr.edu

🖱️ Request LEMP’s Zoom Webinar Loan

Completing the request form below is not a guarantee of service. A member of the LEMP team will connect with you within 48 business hours to confirm your webinar request and set up a virtual meeting to review selected settings.

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Complete the LEMP Webinar Request Form
Note, this form will require you to sign into Orange Tracker/Atlassian with your Syracuse University email address and password to access.

Note, if your webinar loan is part of a hybrid event on-campus and you require in-person support from LEMP, please also request A/V Support for Live Events.

(question) Differences Between a Zoom Webinar and Zoom Meeting

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titleBasic Information

Platform

Zoom Meetings

Zoom Webinars

Access

LDAP and local authentication, active affiliation only.

At this time, this feature needs to be purchased and assigned by user. One-off Webinars can be created under LEMP's account. Users would have access as a host, but not the webportal settings.

Event Focus

  • Group discussions

  • Group collaboration

  • Breakout rooms

  • Lecturing/Panel

  • Limited Audience Participation

Moderation Style

Unlimited number of co-hosts can handle administrative side of meeting, but they'll lack certain capabilities of a full host.

Unlimited number of co-hosts can handle administrative side of meeting, but they'll lack certain capabilities of a full host.

Shared Managing Permissions

The host can assign alternate hosts (via the webportal) who can start the session. Co-hosts can be assigned within the meeting.

The host can assign alternate hosts (via the webportal) who can start the session. Co-hosts can be assigned within the meeting.

Expand
titleFeatures

Platform

Zoom Meetings

Zoom Webinars

Meeting Roles

Host/co-host, participant, captioner

Host/co-host, panelist, attendee, captioner

Video Sharing

All

Only host and panelists

Audio Sharing

All

Only host and panelists. Individual participants can be given audio permissions.

Content Sharing

All

Only host and panelists

Breakout Rooms

Yes

No

Maximum Capacity

Up to 1,000, (based on license purchased)

Up to 10,000, (based on license purchased)

In-app Captioning

Yes

Yes

Multiple Captioners (Foreign Languages)

No, only one captioner at a time

No, only one captioner at a time

Third-party Captioner Integration

Yes

Yes

Chat Enabled

All

Host/co-host and panelists by default, host can toggle chat on for attendees

Session Registration

Yes

Yes

Expand
titleRecording Information

Platform

Zoom Meetings

Zoom Webinars

Recording Available

Yes

Yes. LEMP will provide recording access via video.syr.edu.

Recorded Content

Audio, video, group chat messages, private chat messages sent by host(s), screenshare

Audio, video, group chat messages, private chat messages sent by host(s), screenshare

Recording Permissions

Anyone with permission from host

Anyone with permission from host

Recording Formats

MP4, M4A, M3U, TXT

MP4, M4A M3U, TXT

Access

Local Recording (to desktop), Cloud Recording (to Zoom Web Portal)

Local Recording (to desktop), Cloud Recording (to Zoom Web Portal)