The web based Travel & Expense reimbursement system for out of pocket spending is to be used for employees only. Therefore paper hard copy reimbursement forms should be used for reimbursements to non-employees . https://finance.syr.edu/wp-content/uploads/2019/02/Req-for-Payment-of-Prof.-Svcs-by-Non-Employees.pdf(mainly used for students internally). See additional section for Travel Voucher for Student/Guest (non-employee) for instances such as guest speakers.
The electronic templates for Employee Expense Reimbursement Request and Travel Voucher Form (new form available as of 1/1/2325) are available on the BFAS Forms page and are only to be used for non-employees. For Students that are on payroll as student employees, it is possible to submit the reimbursement for myslice. Since we often don't know if a student is on payroll (could have another position on campus), then we use the Travel voucher for travel expenses, and a PR (see details below) for expense reimbursements.
| The following information relates specifically to the College of Law and is to be used as guidance specifically for College of Law employees. These guidelines are subject to change as SU Procedures and Policies change. |
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Travel Voucher
This is a Microsoft Excel form (select image below) that is used to request reimbursement to an individual for out of pocket expenses related to University business travel. Please note that the form has two tabs.
Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance
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- If you are unfamiliar with merging pdf documents please reach out to Budget or IT.
- Paper documents (invoice, receipts, etc) should be scanned scan, copied, or Microsoft Lens used to create a PDF.
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See separate guideline for Per Diem Instructions.
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Expense reimbursement
A purchase requisition should be used to reimburse a non-employee for out of pocket expenses. This form is not used to request reimbursement of travel expenses, unless the reimbursements is to a company (with expenses outlined in an invoice).
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