The web based Travel & Expense reimbursement system for out of pocket spending is to be used for employees only. Therefore paper reimbursement forms should be used for reimbursements to non-employees . https://finance.syr.edu/wp-content/uploads/2019/02/Req-for-Payment-of-Prof.-Svcs-by-Non-Employees.pdf(mainly used for students internally). See additional section for Non-employee Guest Travel Voucher for instances such as guest speakers.
The electronic templates for Employee Expense Reimbursement Request and Travel Voucher Form(new form available as of 1/1/23) are available on the BFAS Forms page and are only to be used for non-employees.
| The following information relates specifically to the College of Law and is to be used as guidance specifically for College of Law employees. These guidelines are subject to change as SU Procedures and Policies change. |
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Travel Voucher
This is a Microsoft Excel form (select image below) that is used to request reimbursement to an individual for out of pocket expenses related to University business travel. Please note that the form has two tabs.
Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance
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Expense reimbursement
A purchase requisition should be used to reimburse a non-employee for out of pocket expenses. This form is not used to request reimbursement of travel expenses, unless the reimbursements is to a company (with expenses outlined in an invoice).
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