Use this guide for detailed information on how to enter a hire/rehire transaction for:
• Students • Faculty Overload/Extra Service • Staff Multiple Job • Graduate Assistants – Summer • Faculty - Summer
Actions
This guide is organized into these sections:
A. Gather the Required Information
B. Launch the Form
C. Fill Out the Form
D. Check the Status
A. Gather the Required Information
Before you initiate a Hire/Rehire Transaction, gather this information: • Date of hire • Position Identification Number (PIN) • Compensation rate • If this is a Faculty Overload/Extra Service, Faculty Summer, or GA Teaching Summer appointment, the end date of the position
B. Launch the Form
Enter into classic home
Navigate to Main Menu → Workforce Administration → Smart HR Template → Smart HR Transactions
Click the magnifying glass to the right of "Select Template" to choose which template you are using
Select the appropriate template
Create the transaction by clicking on "Create Transaction"
C. Fill out the Form
Use this section for guidance on filling out the form.
All forms begin with entering the following information:
Once you select continue, you will be asked to confirm the name of the employee. If correct, select continue, If incorrect, select cancel and resubmit the form.
Complete the Form Note: You may see a slightly different version of the form, depending on the template you select.
If the name was typed incorrectly, you will receive the message “Transaction changes NAME of this employee. Click YES to replace, or NO to keep existing values. Select “No” to preserve the information already within PeopleSoft. Human Resources will further review this.
Once the form is submitted successfully for review, you will receive a message stating “Further Processing Required.”
D. Check the Transaction Status
Use this section for guidance on checking the status of a hire/rehire that you submitted:
Navigate to Main Menu → Workforce Administration → Smart HR Template → Transaction Status