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This policy replaces previous faculty travel funding policies with a reimbursement model for faculty travel and related expenses. The School of Education Travel Fund provides reimbursement for expenses up to $2,000 per year. This amount is provided to individual faculty each fiscal year (July 1-June 30). No part of any unused funds will roll over into the next fiscal year.

Separate from Research Subsidy Funds (see further on this page), this fund primarily supports travel to conduct and disseminate scholarship. For additional allowable expenses, please first consult with the Budget Director. Questions also may be resolved by the Associate Dean for Research in consultation with the Budget Director.

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Please use the School of Education Travel Fund Request Form

View file
name SOE_Travel_Request_Form.pdf

, which replaces any previous SOE Travel Request Form. Send the completed form to soebusinessoffice@syr.edu, and direct questions to this address or to the Budget Director.

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For full eligibility and application completion directions please see 

View file
name Grad Travel Grant Proposal Form AY 2023-24GradTravelGrantProposalForm-AY25.pdf

. When submitting the travel voucher please use the following chartstring: 11-21301-00049-620765-277005

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• Student Research Assistance at hourly rates + fringe benefits (7.65%). Typical rates based on assigned tasks and qualifications are as follows:

  • $15/hr for undergraduate students

  • $15-20/hr for master’s students

  • $20-25/hr for doctoral students

  • Please work with Business Office to hire students soebusinessoffice@syr.edu

• Travel

  • View file
    name SOE_Travel_Request_Form.pdf

  • Travel on Research Subsidy funding is separate from Faculty Travel and Research funding, but may be combined.

  • Use the US General Services Administration to calculate per diem by destination; limited to 75% on first and last day of travel.

  • Mileage on a personal vehicle is reimbursed using the Internal Revenue Service standard mileage rates calculator. Gas is not reimbursable, but tolls and parking can be.

• Purchased Services such as transcription, translation, subscriptions, memberships

• Materials & Supplies including Books, office supplies, computers and software. Electronics must be purchased through the IT department (SOEHelp@syr.edu) and will be property of SU.

• Collaborating with Others Outside SU

  • See SU Business, Finance, and Administrative Services’ Payment to Individuals

  • Complete Non-Employee Agreement form and return to SOE Business Office (soebusinessoffice@syr.edu)

• Publication of research or project findings is an important strategy to disseminate award results. Some journals have page charges or other fees associated with the costs of public access.

• Research Participant Incentives

  • Subject to SU Institutional Review Board approval

  • Please discuss any potential usage of research subsidy funds for this purpose with the SOE Budget Director prior to engaging with potential participants.

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• Reimbursement Eligibility for Expenses and Travel

• Travel Voucher Forms and Mileage RatesAllowable Uses for Research Subsidy Funds

• Employee Expense Reimbursement Request Form

• Fringe Benefit Rate Calculation

• Direct Deposit for Reimbursements/Expenses

  • Visit MySlice > Employee Services > Employee Reimbursement > View/Update My Direct Deposit

• Tax Exemption information and form

  • Visit MySlice > Employee Resources > Travel and Entertainment