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- Prior to the event (minimum of 30 days) the department will work with the vendor to obtain an Event Contract outlining the event details.
- The department will complete the Intake Form v. 1.1 outlining the details of the event/service.
- Please make sure to include the chartstring being used for the expense in the blank cell on the bottom right side of the form.
- If special funds are being used (such a gifts/endowments, student funds, etc.), please reach out to lawbudget@syr.edu to verify funding availability before official submission.
- Once budget approves the funding source, the department will send the final Event Contract along with the final estimate in an email to the Comptroller's Office at comptrol@syr.edu with a copy to lawbudget@syr.edu with the following message:
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5. Once you receive the final invoice, the approved agreement should be included with the PR final expense paperwork and final invoice for payment and emailed to lawbudget@syr.edu.
There may be an instance where a contract has to be approved online. The same steps should be followed as above, however the link to the website/contract should be provided in the email message rather than an attached agreement (along with the intake form and event details)..
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