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- Issue a personal check made out to Syracuse University as reimbursement to the University.
- Complete a deposit slip and and reference details of the transaction (JPMC report #, date of transaction, amount, and justification such as charged in error).
- Email a copy of the deposit slip and check for lawbudget@syr.edu. Budget will review for accuracy, and this will save a step of having to update if incorrect.
- Drop off the check and completed deposit slip to staff in the College of Law Budget office to submit to Cash Operations for processing.
- Cardholder should upload the deposit slip & check as a receipt to include with your reconciliation pdf receipts/documents.
- Sample deposit slip explanation (fill in relevant information):
Personal expense charged in error. See JPMC <month year> report # 0088xxxxxx expense dated mm/dd/yy. Deposit slip attached to reimburse $ #.
The credit card statement should not get submitted until this is uploaded as an attachment.
The chartstring on the deposit must line up with the chartstring submitted on the expense line.
If you submit a credit card reconciliation and Disbursements reaches out as the expense is unallowable, please follow steps 1-3 as outlined above. The Disbursements auditor will then provide next steps, such as forwarding the deposit slip to them and they will upload as an attachment.