Invoices for name badges can be processed directly on a Requisitions (PR). Estimates for awards, trophies, plaques, etc. should be submitted as Purchase Orders.
Departments work directly with Pen and Trophy to obtain an estimate/job quote for awards and plaques. Department to submit requisition to lawbudget@syr.edu who will submit the epro/Special Request as outlined in which fall into two categories:
- Name badges can be processed directly on a Requisitions (PR)
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Instead of a requisition number, enter PO TBD or ePro.
Date of Submission
Chartstring – if sponsored funds should also include the project tail
Name of Employee Submitting the request and their extension
Budget Office Approval
Name of Person being reimbursed or Vendor
Department Name and email
Total amount due
Detailed Business purpose - who, what, when, where and why? important to note if connected to an event so the mycode can be confirmed.
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Attached the estimate/quote along with an event details or special approvals as one PDF.
- The suggested naming convention for the pdf file should be specific to the event/request such as "PO TBD Century Rental Commencement Job 1234 $100.PDF"
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- with the final invoice to be paid directly by Disbursements.
- Awards, trophies, plaques, etc. should be submitted as Purchase Orders upon receiving the estimate. Purchasing will issue a PO, and the final invoice to be paid against the PO.
Department to submit associated requisition to lawbudget@syr.edu for processing.