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Please follow the steps below in order to expedite payment to the vendors:

1. Have Prior to the services being provided, the department should have the vendor complete the FORM Photography  Videography Services Agreement prior to the services being provided.
2. When the vendor sends the approved form back to you, please complete the Intake Form v. 1.1 outlining the details of the event/service.
   1. Please make sure to include the chartstring being used for the expense in the blank cell on the bottom right side of the form.

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         3. Please email the Comptroller's Office at comptrol@syr.edu with a copy to lawbudget@syr.edu with the following message and the two completed forms:

Dear Comptroller's Office,

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         4. The comptroller Comptroller will send back the approved form for your records, which indicates the the vendor can proceed with the service.  

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There may be an instance where a contract has to be approved online. The same steps should be followed as above, however instead of providing the attached agreement, provide the link the link to the website/contract should be provided in the email message rather than an attached agreement (along with the intake form and event details)..

Questions regarding the process can be directed to COL Marketing and Communications or lawbudget@syr.edu.