Travel Reimbursements
The travel voucher form is used to request reimbursement of out of pocket expenses related to University business travel. For guests such as speakers and students, please verify the expenses that will be covered prior to the trip with the traveler.
The mileage reimbursement rate for use of a personal automobile on University business incurred on or after 01/01/24 is $0.67 per mile. Use this travel voucher form for reimbursement and convert to a pdf once complete.
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- Expense Report
- This page outlines all details for the travel. Its important to provide the travel dates, travel points, and detailed business purpose.
- The chartstring must be provided in the section containing fund, department, program, account, etc.
- The Name for the Expense Distribution and Dept Authorization for the College of Law is Maria Czaplicki.
- The traveler signature is required or if the approval is provided in an email, include the email with receipts and type "see attached email for approval."
- Daily Detail Report
- Itemized and detailed receipts
- For mileage, provide the google map calculating miles from the start (950 Irving Ave. Syracuse, NY) and end address. If roundtrip, multiply by 2 or list all 3 addresses in map search.
- Gas or fuel is not reimbursable unless there is an associated rental car.
- Any information relevant to the event (event poster, specific approvals for funding source, etc.)
- W9 completed for the individual. (Note: If a corporation is being reimbursed, then they should generate an invoice to be paid on a PR instead of a TV)
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