Supersedes Offer Letters
π What is a supersedes letter?
A supersedes letter replaces a PTI offer letter that has already been approved and sent. You need one any time information on an already-issued letter needs to change, rather than editing a record before its first letter has gone out.
Common triggers:
A change to an already-approved letter β the rate, dates, term, duties, or other appointment details changed after the original letter was sent (for example, a rate correction, an extended appointment, added duties, or a cancelled class).
Correcting an error found after the letter went out β something on the original letter was wrong (a typo, an incorrect course description, a miscalculated Appt Comp) and needs to be fixed in writing.
In either case, do not simply edit the appointment line and walk away β the instructor already has a signed letter reflecting the old information. The supersedes letter is what formally replaces it.
π Requesting a supersedes letter
Make your corrections on the appropriate tab (Letter Details, Appointment Details, Additional Duties, Letter Messages, or 2U) in the PTI Database, just as you would for a new letter.
If the reason is Classes Cancelled: zero out the compensation on that courseβs row on the Appointment Details tab, and add "[CANCELLED]" to the end of the course title. For example:
Term
Type
Description
Credit
Rate
% Increase
Appt Comp
Spring '26 Dates: 1/12/2026 β 5/5/2026
Teaching
DRA 360 Community Actors Workshop - Cancelled due to low enrollment [CANCELLED]
0
$1,719.56
3.00%
$0.00
Note: Classes Cancelled is the one reason HR processes automatically in the HR system, without waiting for the instructor to accept the change. Get the record right before submitting β there is no separate acceptance step to catch errors on this one.
On the Letter Request tab, fill in:
Approver NetID
Approval Date β the date you plan to request the batch from HROffers
Approved for Letter β must be checked
Enter the date the original letter was created
Check the Supersedes Needed box
Enter the date the supersedes letter will be requested
Select the supersedes reason from the dropdown:
Classes Cancelled
Classes Added
Chg in Credit Hours
Chg in Credit Rate
Chg in Duties
Chg in Course Dates
Data Entry Error
[Screenshot: Letter Request tab with Supersedes fields]
π Emailing HR Shared Services
Once your supersedes letter is ready to be generated, email hroffers@syr.edu:
Subject line: your school/college name and that you want letters created (for example, "Letters Ready for Engineering")
State the approval date for the batch you want generated
Explicitly note that the batch includes supersedes letters β HR needs to know this to process it correctly
If youβre also requesting 2U courses in the same batch, include that as well
π Related articles
The content by label feature automatically displays related articles based on labels you choose.