ITS Contract Review and Approval Process

The Vice President for Information Technology and Chief Information Officer may review and execute, on behalf of the University, contracts for computing up to $250,000 per the Contracts with External Parties Policy. Contracts totaling $250,000 or above that include an Information Technology ("IT") component, should also be submitted for IT-related review and approval, prior to their submission for execution by another authorized University signer.  We encourage you to direct any questions, comments, or concerns regarding your submission or the review process to itsbocontract@syr.edu.

Submission of Documents, Questions and Concerns

• All requests for ITS review and/or signature should be submitted by completing the ITS Contract Review Intake Form. The form should be completed by, or in collaboration with, the unit IT Director to ensure all necessary approvals have been obtained and data security questions are completed to the best of available technical knowledge. All information requested and available should be included in the submission to facilitate the most efficient review. Reviewers are available to assist with any requirements, but not to assume responsibility for them. 
• Please attach all documents relevant to the review along with your completed ITS Contract Review Intake Form.
• Please list any specific questions or concerns you or your team may have, either specifically with the terms and conditions of the submission or generally about the review process. The ITS Contracts Manager will work to address and resolve any questions or concerns your team may have related to the contract and review process and perform a comprehensive review of the submission on behalf of your unit, the Office of the CIO, and Syracuse University. Analysis and feedback will be provided, generally in the form of a red line Draft of the submission.

Information Security, Systems and Data Interfacing

• Procurement and/or use of Information and Communication Technology ("ICT") will generally require a security, data-type, and systems review. The efficiency of this component of the review is greatly enhanced when Data Security Questionnaires are fully completed to the best of available technical knowledge.
• Data Security Questionnaire Part A is an internal questionnaire that the local unit IT Director or administrative IT resource can complete. Part A is incorporated into the ITS Contract Review and Intake Form for convenience.  
• For complete information on this requirement, please refer to SU Information Technology Security Standards and Procedures.

ICT Accessibility Requirement

• Please indicate the status of the ICT’s accessibility pursuant to this review submission: (E.g., approved by the Accessibility Assessment Committee (“ACC”),  submitted to the AAC,  pending accessibility testing, etc.)
• If a conditional approval has been received, please note the specific conditions to be incorporated into the terms and conditions.
• For complete information on this requirement, please refer to the  ICT Accessibility Policy.

Purchasing and Competitive Bidding Requirement

• If your submission constitutes a purchase and if the total investment of your submission is equal to or greater than $1,000,  Purchasing Department approval must be obtained prior to execution.
• Please indicate the status of the ICT's Purchasing Department approval pursuant to this review submission: (E.g. approved by..., submitted to..., pending bids, etc.)
• For complete information on this requirement, please refer to the Purchasing Policy.

Budgetary and Other Administrative Approvals

• Dean, Director, or Department Head (or higher authority) approval (REQUIRED).
• Unit/Local IT Director approval (REQUIRED).
• Risk Management review and approval (if applicable). Please refer to Contract and Vendor Insurance Requirements for information on this component.
• University Counsel review and approval (if applicable).