POLICY:

• Time off should be requested at 1 week advance  for 1-2 days. 2 week notice if 3+ days.
• Requests will be accommodated on a first-come basis, however a request with a higher level of urgency (such as medical related request) will take priority. If an emergency occurs, someone granted time off may be asked to come in.
• When requesting time off, please consider the time of year, important tasks/events scheduled, and other time off requests when making a request.
• There should always be a minimum of three staff members available to coordinate work and oversee any situation that might arise. It will be best if those on duty had redundancy with those away.
• When taking time off, prepare a detailed list of responsibilities that need to be delegated and the processes to follow. This will allow those backing-up to be able to handle tasks in a timely and accurate manner. 

PROCEDURE:

1. Staff members inspect the shared time-off calendar to ensure that the dates are available. Please add the "PHY Vacation" calendar to your Outlook shared calendars.
2. Employee sends an email request to Operations Specialist including dates or time of the day needed (personal information is not required) . The request will go to Operations Specialist for approval
3. Operations Specialist reviews the time off request for correct dates, ensures that dates are not conflicting with programming needs, and that a suitable substitute is available if needed.
4. Approve request, email notification approval to employee, and updates shared calendar.