Syracuse University established an organizational account in Google Apps for Education (GAFE is now called G Suite for Education) that is managed by the Information Technology Services (ITS) department. This organizational account provides Syracuse University’s students, faculty, and staff, with a wide array of Google cloud-based services and provides new tools for collaboration, teaching, and learning. A list of Google services and products accessible through SU Google user accounts is set out below.
SU G Suite Account
SU Google accounts are in the format of NetID@g.syr.edu.
SU Google user accounts are synchronized, weekly, with SU's Active Directory; meaning new student's, faculty, and staff should receive access to their SU Google account within one week after entering the AD system.
All Google Apps accounts for SU students, faculty, and staff will be authenticated against the Identity Management (IDM) group's Ping Single Sign-On (SSO) system. When a user attempts to log in to any Google service using their netID@g.syr.edu, they will be redirected to the secure Ping SSO page requesting the user's NetID and associated password. After providing these credentials, the user should be redirected back to the original service.
Services available for Syracuse University's Google Apps for Education (G Suite for Education)
These core services are governed by a contract between Syracuse University and Google Inc. Information stored in any of these Core Services is not indexed by Google, and therefore such data is not publicly searchable nor available to be used to serve ads. Syracuse University also offers several Consumer Services from Google. By using these Consumer Services, you are entering into an agreement directly with Google Inc. Data created with or stored in these Consumer Services is not owned or maintained in any way by Syracuse University and is governed by Google's Terms of Service and Privacy Policy.
Faculty and Staff need to be particularly aware of the implications of using Google's Consumer Services as they may not offer the same degree of protections and precautions related to FERPA and HIPAA that are available with Google App's Core Services for Education. If you have any questions about the appropriate uses for a particular service, please contact the ITS Support Staff at help@syr.edu or (315)-443-2677.
Core Services:
Google Drive (Previously called Google Docs)
Gmail
Calendar
Classroom
Google Talk/Hangouts
Contacts
Sites (previously called Mobile)
Consumer Services:
Chrome Management
Chrome Web Store
Google Analytics
Google Chrome Sync
Google Developers Console
Google Payments
Google Photos
Google Groups
Google+
Location History
YouTube
Marketplace Apps:
None
For further information about these services, please refer to Google's documentation on each.
Google+
Users may optionally setup a public Google+ account as part of their SU Google account. Users will have to provide a date of birth and common name to use Google+ features. User's who fail to provide a date of birth showing that they are at least 13 years of age will have their entire SU Google account suspended until they follow Google's age verification procedure to prove they meet the age requirements. SU Google users intending to use Google+ are urged to provide a valid date of birth showing they are at least 13 years of age as Syracuse University and ITS have no control over the state of accounts suspended due to age restrictions and such suspensions must be resolved through Google's age verification process. Age verification requires providing government issued identification or credit-card information to Google as part of it's age verification process.
How to turn on or turn off Google+ as a user
- Sign into your Google Apps (G Suite) account
- Click on your username or grid located on the upper right hand corner of the screen
- Select to Join Google+
- Follow the Google+ instructions that will take you through the steps on how to set up your profile
- Click Finish
- Check your privacy settings
Some notes - You cannot change your Google+ Profile name.
Additional Information on how to set up your Google+ profile and privacy options for Google+ core services.
YouTube
YouTube is outside of the core services offered by Google for the G-Suite, formerly known as Google Apps for Education Suite. As such, basic access for users restricts usage unless users also enable their Google+ accounts. An example of this is that you will get an error if you try to upload a video or create a YouTube channel. Try setting up the Google+ page first.
YouTube and Google+
If users wish to create content using their g.syr.edu account, they must first set up and ensure their Google+ account is enabled, and then they can select to do YouTube uploads and channel creation. It is recommended that they restrict the information posted on their Google+ pages and check their YouTube privacy settings.
Calendar
Syracuse University has two Calendar groups - the first group is called the Primary group. Primary grouped calendars set by the user can only be viewed by internal g.syr.edu logged in users. To the public, the calendar may be shared, but events and meetings will be blocked off as "Busy" and give no further details. Users can further restrict these settings.
Secondary grouped calendars may be shared externally with full viewing rights that include meeting/event details. Users must designate calendars with these viewing rights under the Share this Calendar tab when looking at Calendar settings where you can select to make the calendar public and customize details. For more information on how to use your G Suite calendar sharing options: https://support.google.com/a/answer/60765?hl=en&ref_topic=25373
Google Apps Support and Policy
Since the University is liable for the content stored in its organizational Google Apps account, individual user accounts within the SU organizational account must comply with the University’s Information Technology policies: policies. Specific guidance for the use of any cloud-based service may be found in the University’s “Cloud Based Storage and University Data Standard” which restricts the use of confidential (i.e. SS#, Credit Card Information, Privacy Information, Health Information, FERPA Data, research data) or Enterprise (financial, contract, legal, or other SU business information) data within any cloud-based services.
The services provided through Syracuse University's Google Apps accounts are products and services that are developed and maintained by Google Inc. As such, application level support questions should be directed to Google. Syracuse University will offer account management related support including account creating, account suspension, password resets, and authentication related questions.
Individual user accounts within the SU organizational account must comply with the University’s Information Technology policies: http://supolicies.syr.edu/it/.
Google Apps is not considered an official Syracuse University communication platform, and all official business communications should continue to go through Office 365/Outlook (previously SUMail) or Exchange. Google Apps accounts are typically considered personal accounts and should not be used for official departmental business.
Google Apps for Education is a service provided to Syracuse University by Google under the Terms of Service and Privacy Policies which can be found here: http://www.google.com/intl/en/policies/. By using Syracuse University’s Google Apps for Education account, you agree to be bound by these policies and terms as an “End User” unless otherwise indicated by Syracuse University or Google.
The policies, terms of service, services and products included in Google Apps for Education are offered and maintained solely at the discretion of Google. Google reserves the right to modify or terminate these policies, terms of service, services or products, in part or in whole, at anytime with or without notice. Syracuse University makes no guarantees regarding the current or future offerings of these policies, terms of service, services or products as offered through Google Apps for Education (GAFE).
Syracuse University reserves the right to modify or terminate Google Apps for Education at anytime, with or without notice, in part or in whole.
Accessibility
Visit the Google Apps user guide to accessibility for information on using Google Apps with assistive technology, including screen readers in both Windows and Mac environments.
Restoring Gmail and Drive data
Users that have recently deleted something from either their Google Drive account may be able to restore the documents themselves using the following steps:
- In your web browser, go to drive.google.com/drive/trash
- Right-click the document, then select Restore
If you believe you have permanently deleted your files, you can submit a request to have the documents recovered within 25 days of the time you deleted the file. However, this will recover all files deleted from the trash within that same time-frame. Please try to be as specific as possible when submitting a request.
F.A.Q.
Q: Google says, “The email or password you entered is incorrect.”
A: Be sure to type in the full account address as the Email / Username (NetID@g.syr.edu). The password field should be left blank, as you will be redirected to SU’s sign-on page to complete the sign-in process.
Q: On Syracuse University’s Sign-On page I receive the message, “Sorry! We didn’t recognize the username or password you entered. Please try again.”
A: Be sure you are entering your SU NetID and the associated NetID password. You can check and manage your NetID and password at https://its.syr.edu/netid/.
Q: How do I request or activate my SU Google account?
A: If you have an active SU NetID you can simply log into a supported Google service like Gmail, YouTube, or Google Drive then read through and accept the Terms of Service and Privacy Policies.
Q: Can I use my @g.syr.edu account with Chromebooks or Mobile Devices?
A: Currently Google does not offer support of account syncing for Google Apps Accounts using Single Sign On (SSO) to some mobile devices, such as devices running Android versions older than 2.1, or Chromebooks. Devices running Android 2.1 or newer can use the Browser sign-in option to sync their Google Apps accounts.
Q: How much space is available for Google Drive?
A: No space limit is listed for g.syr.edu Google Drive account users.
Q: What happens to my account when I am no longer affiliated with Syracuse University?
A: If you cannot use your SU NetID because you are no longer with the university, you will also not have access to your g.syr.edu account. Your account and all of its information will be suspended. In order to retrieve your data, contact the ITS Service Center using the contact information below.
Further Questions
Please contact the ITS Service Center at help@syr.edu or (315)-443-2677 for further questions.