This tutorial will walk you through how to create an Appointment Slot in your Google Calendar for office hours, training or general appointment sign-ups.
Step-by-step guide
- Log into your Syracuse University Google Suite account. (username)@g.syr.edu
- Open Google Calendar.
- On the left hand side, select the dropdown menu next to Other Calendars and select Create new Calendar
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/1%20-%20New%20Cal.png?version=1&modificationDate=1611936256000&cacheVersion=1&api=v2&effects=drop-shadow&width=400)
- Name the new Calendar Spring/Fall Calendar or Office Hours and select Create calendar.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/2%20-%20Create%20Cal.png?version=2&modificationDate=1611936773000&cacheVersion=1&api=v2&effects=drop-shadow&width=400)
- Select the new calendar you just created and then select the Create button in the upper left-left hand corner.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/3%20-%20Create.png?version=1&modificationDate=1611936256000&cacheVersion=1&api=v2&effects=drop-shadow&height=74)
- In the option menu, select the Appointment slots option and enter in the date/time of your first appointment. Select More options in the menu screen.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/4%20-%20Appt_Menu.png?version=2&modificationDate=1611936773000&cacheVersion=1&api=v2&height=250)
- In the Options screen, change the Slots with Duration to Single Shot and in location, paste the link to your Office Hours web-link (Zoom, Collaborate, or Teams) or physical location (Building & room number).
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/5%20-%20More_Opt.png?version=1&modificationDate=1611936256000&cacheVersion=1&api=v2&effects=drop-shadow&width=800)
- Select the date and change the occurrence to Weekly. You can repeat this process and create multiple appointments. You can create 15 or 30-minute slots and set them all up following these prior steps.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/6%20-%20Weekly.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&width=300)
- Right Once you have all of your appointments ready. In the More options menu, you can right-click on This calendar's appointment page and select Copy Link Address.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/7%20-%20Share.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&width=500)
- Now that you have the web link, go to you your Blackboard class(es) you want to share this in and select the
icon the
icon in the upper left-hand corner menu. Select Web Link.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/8%20-%20Bb_Weblink.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&width=300)
- In the Add Web Link, name the link and then paste the link in the URL. Make sure you select Available to Users. Then select Submit.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/9%20-%20Weblink.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&width=400)
- You will now see a link to your office hours on at the bottom of your menu area.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/10%20-%20Sign-up.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&height=150)
- To test it out, select the link and it will bring you to your calendar for students to select the time slot to sign up for.
![](https://su-jsm.atlassian.net/wiki/download/thumbnails/154383695/11%20-%20Calendar.png?version=1&modificationDate=1611936257000&cacheVersion=1&api=v2&effects=drop-shadow&width=800)
- You can share these directions with your students:
- To make an appointment
- Click the link for the Office hours in Blackboard. (You may have to log into your g.syr.edu account)
- Click an available appointment slot
Save. The appointment will now appear in your Google Calendar.
- To cancel an appointment
- Open your Google Calendar.
- Click the appointment slot.
- Under “Going?” click No.
...