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This guide is organized into the following sections:
For information on | See this section |
|---|---|
What you will need to complete the request | A. Gather the Required Information |
How to access the form to complete the request | B. Launch the Form for the Position |
General guidelines for filling out the form | C. Complete the Form |
How to submit the request for approval | D. Submit the Request |
| E. Check the Status of the Request |
Who needs to approval the request and who will be notified about it | F. Preview the Approval Chain |
A. Gather the Required Information
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Graduate Assistant | PTI | Temporary Staff | Student Employee | Gather this information before you start | ||
|---|---|---|---|---|---|---|
X | X | X | X | The date you want the position created | ||
X | Dates the position starts and ends | |||||
X | X | X | X | The maximum headcount for the position. | ||
X | If you are filling an existing position that's vacant or soon will be, the position number (PIN) for the position | |||||
X | X | X | X | Who the person will report to | ||
X | X | X | X | Department the person will report to | ||
X | X | X | The working title for the position (up to 30 characters, including spaces) | |||
X | If work-study funds are required, the type of work-study students you will accept for the position | |||||
X | X | X | Job code for the position | |||
X | The standard hours for the position | |||||
X | X | Pay range or hourly rate | ||||
X | Hours per week the person will work | |||||
X | Work schedule for the position | |||||
X | X | Location where the person will work | ||||
X | X | Details on why the position is needed (justification) | ||||
X | Description summarizing the position | |||||
X | List of job responsibilities for the position | |||||
X | List of qualifications for the position | |||||
X | List of special qualifications for the position | |||||
X | List of physical qualifications for the position | |||||
X | X | Description of the financial implications and funding source | ||||
X | X | X | X | Combination codes or chartfields and their distribution | ||
X | Who the search administrator is for the position |
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E. When your distribution equals 100%, click Done.
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Change a Response
To change a response you've already made, turn on Change mode:
A. Click the Change Response switch to show On.
B. Click the unlock button for the response you want to change and then make the change. 
Save and Finish Later
If you find that you don't have all the information you need to complete a form, save it and return to it later:
A. Click Save.
B. Take note of the transaction ID in the upper right corner of the form. You will use this ID to find
the form later on.
C. To get back to your home page, use either of these options:
To step backward through the previous pages, click the black buttons in the upper left of the page.
To go directly to your home page, click the Home icon in the upper right of the page.
D. When you are ready to finish the form, go back into your Position Evaluation Request tile and
look for the transaction ID in the list of open requests.
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