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*The below process applies to all faculty members except those supported by the Research Coordinator. If you fall on this category, please contact Research Coordinator directly.
- University card cycles close on the third or the fourth of each month; all receipts must be emailed or dropped off on the PHY Business mailbox by the sixth of each month.
- Forward digital receipts to phyadmin@syr.edu as you make your purchases. It is important to do this as soon as you receive the order confirmation.Update the subject line before forwarding to include ‘JPMC’ in the header. In the body of the message, include the business purpose and funding source.
- For travel, please include the name of conference/event, dates and location.
Should you have paper receipts please place receipts in an envelope with your name & JPMC noted on the envelope and place in the PHY Business mailbox. The receipt must note , take a picture of the receipt or scan and email it to phyadmin@syr.edu with the JPMC noted in the subject header. Include on the body of the email the business purpose and funding source. - For travel, please include the name of conference/event, dates and location.
- For any meal receipts, you must list all attendees and their affiliations including non-SU guests. You can tape the receipt and note the information on the paper. If you are away, you can take a picture of the receipt & email, or scan and email it to phyadmin@syr.edu with the JPMC noted in the subject header and send with business purpose and funding source.
- After reconciliation is reviewed and approved, office staff will email the Monthly Transaction Detail page along with the receipts to the credit card holder for cardholder email approval.
- Cardholder to respond to phadmin@syr.edu with approval.
- Main Office will complete the process.
Do not sign the electronic statement copy as it should remain unlocked for Disbursements.
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JPMC
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cardholder process diagram.pdf height 400