Storage quotas, pertaining to Google Drive, Photos, and Gmail, have been implemented in the university's Google Workspace to balance and efficiently manage our digital resources. This initiative addresses the growing challenge of data proliferation, ensuring equitable access to storage for all. By adopting this measure, we encourage better data management and organization, fostering a more disciplined approach to digital storage. It's not just about conserving space; it's also crucial for maintaining a secure and reliable digital environment conducive to academic pursuits. Additionally, this strategy allows us to allocate our resources more effectively, enhancing overall academic services and educational tools. Essentially, it's a step towards a more organized, fair, and sustainable digital ecosystem within our university community. See below for the details of changes.
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All Google Workspace users that are over storage quotas should delete or export their data from their g.syr.edu accounts. The recommended option for migrating your data over to another Google Workspace account would be through Google's migration tool, Google Takeout. This process is recommended by Google. The tool is provided by Google and due to its intricacies is not supported by Syracuse University ITS. For further instructions please visit our page on Google Takeout.
SU/ESF students requiring group-based shared drives, for course related activities, should request project space through their course instructor.
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SU Staff that are over storage quotas should delete or export their data from their g.syr.edu accounts. The recommended option for migrating your data over to another Google Workspace account would be through Google's migration tool, Google Takeout. This process is recommended by Google. The tool is provided by Google and due to its intricacies is not supported by Syracuse University ITS. For further instructions please visit our page on Google Takeout.
Staff desiring to create and manage group-based shared drives should consult with their IT support for available shared group storage solutions.
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Shared drives are now only permitted for academic use. Shared Drives may be requested by Faculty or on behalf of Faculty by IT Support Staff, for academic use and must be requested wionly. Information that is gathered includes the class name, semester and an expiration date of when the drive can be removed from use.
To request a shared drive use the Google Workspace Shared Drive Request Form
Additional Resources
Migrating from Google Drive to OneDrive: Migrating Google Drive to OneDrive
Manage files in your Google Drive storage: https://support.google.com/drive/answer/6374270
Checking how much storage you have: https://www.google.com/settings/storage
How to clear space: https://support.google.com/drive/answer/6374270?sjid=12512729021663042203-NA#how-to-clear-space
Google's migration tool: Google Takeout