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Sender/preparer fills out the appropriate UPS label located in the bottom cupboard in the mailroom/kitchen.on the wall metal organizer in room 261
Choose UPS Next Day Air form (red) for next day air or Worldwide Express. Choose the UPS 2nd Day Air form (blue) for domestic mailing and , international or Puerto Rico mailings. Use the UPS Waybill for international packages only. Detailed instructions on how to fill out each form are on the back of the formforms.
Sender or preparers pulls the ‘shipper’s copy’ (second page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.
Insert the rest of the label on the clear pouches located in the bottom shelf inside the clear bins (right one for UPS and left one for FedEx)
Affix the pouch to the package and place package on the cabinet in room 261 where by the ‘UPS outgoing’ label section. (top of the cabinet)
For international shipping, a commercial invoice is required. The sender/preparer must fill out thecommercial invoice form (‘from’, ‘ship to’, ‘description of the item’ and ‘invoice total’ (refers to the value of the item), # of packages, weight). The form is located on the FEDEx or UPS website.
Print, sign and date the commercial. Put the original and two copies inside the pouch with the shipping label.
Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. Take a picture or scan a copy to phyadmin@syr.edu to request a pickup
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Sender/preparer fills out the appropriate FedEX label located in the bottom cupboard in the mailroom/kitchen.located wall metal organizer in room 261
Choose FedEX USA Airbill for domestic shipping and the International Waybill for international shipping. Detailed instructions on how to fill out each form are on the back of the form.
Sender or preparers pulls the ‘shipper’s copy’ (top page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.
Insert the rest of the label on the clear pouches located in in the bottom shelf inside the clear bins (right one for UPS and left one for FedEx)
Affix the pouch to the package and place package on the cabinet in room 261 where by the ‘FedEx outgoing’ label section is designated. (top of the cabinet)
Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. Take a picture or scan a copy to phyadmin@syr.edu to request a pickup
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