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Backup Methods
There are several
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diverse ways of backing up data.
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External Hard Drive (USB, Firewire, eSata, Flash Drives)
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A good guideline is to have your data in at least three places: your computer, a local backup (external drive/flash drive), and a cloud service. To make sure that you have a clever idea for what you may want for your situation refer to the following list with the most common examples of backups:
External Hard Drive
An external hard drive is a physical device with which you store data on. It can be small and portable, such as a
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flash drive, or it can be larger
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to offer a
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greater amount of storage capacity. Using external hard drives
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allows you to have a backup copy of your important files in an easy to access location if your computer hard drive stops working.
- Backing up files onto an external hard drive is
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- easy, in most cases
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- external hard drives come with software that will install once the device is plugged into the computer's USB port.
- After
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- the drive is recognized (also referred to as "mounted"), you can go to
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- File Explorer by pressing the "Windows logo + E
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- " keys. The button equivalent will look like a folder on your task bar at the bottom of the screen. Once there you should see the new hard drive as an icon for the new hard drive. Double click to open it up. Once the new window opens, any files you wish to save can be simply
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- copied (Control + C) and pasted (Control + V) into the new window where your drive is located. The files will then be copied to the external hard drive where they will be stored until you remove them or the external hard drive dies.
Web-Email Account
Using web-mail (such as Gmail, Outlook live, Yahoo, ect.) is an easy way to transport and secure small amounts of information such as a few documents or pictures. This keeps it safe from any hard drive it is accessed on and is only reliant on the mail client's servers. It is able to be accessed easily anywhere you have Internet access.
This form of data backup is simple. Documents can be sent through email to your own or someone else's mail account if you so choose. Documents can be sent in an email via the "attachment" function of the web-mail
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- On a Mac, there is a built-in back-up program called Time Machine. When you connect an external drive directly to your Mac, you might be asked if you want to use the drive to backup with Time Machine. Click Use as Backup Disk.
- If Time Machine doesn't ask to use your drive, follow these steps to add your external hard drive manually:
- Open Time Machine preferences from the Time Machine menu in the menu bar or choose Apple menu > System Preferences, then click Time Machine.
- Click Select Backup Disk (or Select Disk, or Add or Remove Backup Disk)
- Select your external drive from the list of available disks. Then click Use Disk
- If Time Machine doesn't ask to use your drive, follow these steps to add your external hard drive manually:
Online (Cloud) Backup Solutions
Backing up your data to the cloud can be accomplished through
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several services.
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There are fee-based services that offer different plans, with monthly or annual costs depending on the amount of space you require. Some services even offer free limited plans if you only have a small amount of data to back up or if you’d like to test out the service before committing to a subscription. In some cases, you may not need a lot of space and simply wish to store some files online for easy access. Many free options exist for this purpose with more storage space available at an additional cost.
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The first is a Systematic Data Backup referring to a backup system that installs a small program on your computer and allows you to select files and folders to be backed up to the cloud on a schedule you define. This is most commonly used for recovery from a catastrophic failure of a hard drive or other local storage device.
The second is a Manual Online Access where an online storage location is presented as a folder on your computer and it allows files to be placed there that are then synced to the online storage. This is most commonly used to save files that you may need to access quickly or from multiple locations.
This linked page provides additional information.
CD/DVD
A CD-R/DVD-R (or RW) offers a secure external storage space to backup data. CD's are reliable and can make for easy storage of data, however, they are susceptible to scratching and environmental damage.
- The backup process is similar to that of an external hard drive. This can be done by inserting a blank disk into your disk drive. You can then access it by clicking the Windows logo button+E. Once there it will appear where your disk drive is usually located (on Mac computers the disk should appear as an icon on the desktop). Double click on the icon to open a window for the disk (Note: Formatting process may occur at this point). With the window open, files can be dragged onto the disk. Note: burning software is available to make the process easier and give you more options.
Sources and Relevant Links
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Some options include:
Getting Help
For support of the information above, contact the ITS Help Desk at 315.443.2677, help@syr.edu, or by stopping into 1-227 CST (Hours of Operation)