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  • Sender/preparer fills out the appropriate UPS label located in the bottom cupboard in the mailroom/kitchen.on the wall  metal organizer in room 261

  • Choose UPS Next Day Air form (red) for next day air or Worldwide Express. Choose the UPS 2nd Day Air form (blue) for domestic mailing and , international or Puerto Rico mailings. Use the UPS Waybill for international packages only. Detailed instructions on how to fill out each form are on the back of the formforms.

  • Sender or preparers pulls the ‘shipper’s copy’ (second page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.

  • Insert the rest of the label on the clear pouches located in the bottom cupboard in the mailroom/kitchen.shelf inside the clear bins (right one for UPS and left one for FedEx)

  • Affix the pouch to the package and place package on the cabinet in the kitchen room 261 where by the ‘UPS outgoing’ label section. (top of the cabinet)

  • For international shipping, a commercial invoice is required. The sender/preparer must fill out thecommercial invoice form (‘from’, ‘ship to’, ‘description of the item’ and ‘invoice total’ (refers to the value of the item), # of packages, weight). The form is located on the FEDEx or UPS website.

  • Print, sign and date the commercial. Put the original and two copies inside the pouch with the shipping label.

  • Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. All copies are on the UPS folder on the Admin Assistant desk drawer. Take a picture or scan a copy to phyadmin@syr.edu to request a pickup



FedEX:


  • Sender/preparer fills out the appropriate FedEX label located in the bottom cupboard in the mailroom/kitchen.located wall  metal organizer in room 261

  • Choose FedEX USA Airbill for domestic shipping and the International Waybill for international shipping. Detailed instructions on how to fill out each form are on the back of the form.

  • Sender or preparers pulls the ‘shipper’s copy’ (top page) and puts it on the PHY Business mailbox. Note justification and a project to charge. This information is needed for Administrative Assistant’s procard reconciliation.

  • Insert the rest of the label on the clear pouches located in  in the bottom cupboard in the mailroom/kitchen or simply peel the backing (domestic only) and adhere to the front of the package.shelf inside the clear bins (right one for UPS and left one for FedEx) 

  • Affix the pouch to the package and place package on the cabinet in the kitchen cabinet in room 261 where by the ‘UPS ‘FedEx outgoing’ label section.section  is designated. (top of the cabinet)

  • Save original sender copy of the shipping label for Administrative Assistant credit card reconciliation. All copies are on the FedEx folder on the Admin Assistant desk drawer.Take a picture or scan a copy to phyadmin@syr.edu to request a pickup

USPS:


  • USPS mail will be picked-up daily by SU mail services
  • Place your mail with the necessary stamps on the bin labeled "SU OUTGOING MAIL" located on the shelf in room 261