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- Corrective Maintenance Work Orders are priority 2
- Preventive Maintenance Work Orders are priority 3
After clicking on the carrot caret on the right, they'll see the work order details:
- Short Description
- Long Description
- Is it Corrective or Preventive Maintenance
- Category of the issue
- Location of the problem
- Asset information, if attached
- Location Safety Information
- Asset Safety Information, if the asset is attached
- Any attachments the requester has added (pictures, diagrams, etc.)
- When the issue was reported
- Who reported the issue
- The phone number of the person who reported the issue
To add a work log, add inventory materials, report hours worked on the job, and complete the assignment they will click on the Report Work Button
Report Work Page
Add a Work Log
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Report Work Screen with Inventory Materials added
Reminder FAQ: Do technicians have to add materials purchased through ePro directly for the job? No, these will be added automatically.
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MUST SELECT THE ASSIGNMENT - If you don't you'll get an error
2-Multiple day job
To create a Work Order
Click on the + on the Navigator Page
Enter the following information
- Short Description
- Long Description, optional
- Category
- Select the correct location - use Search to Find the Location
- Select the correct asset, optional - Use Scan to scan barcode
- Assign to yourself or assign to a Shop
- CLICK ON SAVE TO SUBMIT
WARNING: Make sure to click on Save to submit. If the iPad goes to sleep before you click on save the work order will be lost...
Green Sheets
- Time from work orders should be added from the Maximo App My Schedule (see above)
- Regular Hours
- Overtime Hours
- Double Time Hours
- Worked Holiday Hours
- Green Sheets app should be used to add any Collective Bargaining Agreement (CBA) pay
- Auto Allowance
- Freezer Pay
- Heat Pay
- Height Pay
- Leader Pay
- Meals Allowance
- Out of Grade
- Green Sheets app should be used to add any benefit time
- Ny Family Leave- No Pay
- Floating Holiday
- Special Floating Holiday
- FMLA Reduced Sick
- FMLA Sick
- FMLA Sick No Pay
- Funeral/Bereavement
- Holiday Pay
- Jury Duty
- Miliary Leave
- Orange Appreciation Day
- Personal Business
- Reduced Sick Time
- Sick Time
- Training
- Union Time with Pay
- Vacation
- Green Sheets app should be used to add any refused overtime or absent time
- Absent no pay
- Absent with pay
- Refused Overtime
- The supervisor will need to approve any time entered before Facilities Payroll can process
- Totals are provided to validate daily and weekly hours in the following categories:
- Regular = 8 hours per day, 40 hours per week
- Overtime
- Double Time
- Worked Holiday
- CBA Pay
- Refused Overtime
- Hours can be added associated to work orders but this should not be encouraged.
- Once a supervisor and/or faculties payroll has approved the hours, the employee cannot update.
- S = Supervisor Approved
- F = Facilities Payroll Approved
- To delete a row - click on the trash can
- To add a row - click on the New Row Button
- To save - click on the Save Button at the top of the page
Click to go to the page for instruction to create a Service Request