Page Comparison

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• Corrective Maintenance Work Orders are priority 2
• Preventive Maintenance Work Orders are priority 3

After clicking on the carrot caret on the right, they'll see the work order details:

• Short Description
• Long Description
• Is it Corrective or Preventive Maintenance
• Category of the issue
• Location of the problem
• Asset information, if attached
• Location Safety Information
• Asset Safety Information, if the asset is attached
• Any attachments the requester has added (pictures, diagrams, etc.)
• When the issue was reported
• Who reported the issue
• The phone number of the person who reported the issue

To report hours worked on the job, add a work log of what was done, add inventory materials, report hours worked on the job, and complete the assignment they will click on the Report Work Button

Report Work Page

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Add a Work Log

Add Inventory Materials to a job

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Report Work Screen with Inventory Materials added

Reminder FAQ: Do technicians have to add materials purchased through ePro directly for the job?  No, these will be added automatically.

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MUST SELECT THE ASSIGNMENT - If you don't you'll get an error

2-Multiple day job

To create a Work Order

Click on the + on the Navigator Page

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Enter the following information

• Short Description
• Long Description, optional
• Category
• Select the correct location - use Search to Find the Location
• Select the correct asset, optional - Use Scan to scan barcode
• Assign to yourself or assign to a Shop
• CLICK ON SAVE TO SUBMIT

WARNING: Make sure to click on Save to submit.  If the iPad goes to sleep before you click on save the work order will be lost...

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Green Sheets

• Time from work orders should be added from the Maximo App My Schedule (see above)
  • Regular Hours
  • Overtime Hours
  • Double Time Hours
  • Worked Holiday Hours
• Green Sheets app should be used to add any Collective Bargaining Agreement (CBA) pay
  • Auto Allowance
  • Freezer Pay
  • Heat Pay
  • Height Pay
  • Leader Pay
  • Meals Allowance
  • Out of Grade
• Green Sheets app should be used to add any benefit time
  • Ny Family Leave- No Pay
  • Floating Holiday
  • Special Floating Holiday
  • FMLA Reduced Sick
  • FMLA Sick
  • FMLA Sick No Pay
  • Funeral/Bereavement
  • Holiday Pay
  • Jury Duty
  • Miliary Leave
  • Orange Appreciation Day
  • Personal Business
  • Reduced Sick Time
  • Sick Time
  • Training
  • Union Time with Pay
  • Vacation
• Green Sheets app should be used to add any refused overtime or absent time
  • Absent no pay
  • Absent with pay
  • Refused Overtime
• The supervisor will need to approve any time entered before Facilities Payroll can process
• Totals are provided to validate daily and weekly hours in the following categories:
  • Regular = 8 hours per day, 40 hours per week
  • Overtime
  • Double Time
  • Worked Holiday
  • CBA Pay
  • Refused Overtime

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• Hours can be added associated to work orders but this should not be encouraged.
• Once a supervisor and/or faculties payroll has approved the hours, the employee cannot update.
  • S = Supervisor Approved
  • F = Facilities Payroll Approved

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• To delete a row - click on the trash can
• To add a row - click on the New Row Button
• To save - click on the Save Button at the top of the page

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Click to go to the page for instruction to create a Service Request