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Purpose

Use this guide to request a position number (PIN) for a new position for these types of employees:

• Part-time instructor (PTI)
• Temporary staff employee
• Student employee
• Graduate Assistant

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Actions

This guide is organized into the following sections:

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A. Gather the Required Information

Before you request a PTI, temporary staff, or student position, gather this information:

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B. Launch the Form for the Position

1. Log into your MySlice home page.
   
   
   
2. Click Human Resources and Payroll Services.
   
   
   
3. Click the Position Evaluation Request tile.
   
   
   
4. From the Type menu, choose PTI / Temporary / Student.
5. From the Position Type list, choose the type of position.
   

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C. Complete the Form

Keep these points in mind as you complete the form:

• Use the arrow button to keep an existing response: Some responses may already be filled in based on one of your previous responses. To use that response and continue to the next item, click the arrow button.
  

• Pick a response from a look-ahead menu: As you start a typing PIN, department number, or combination code, pick the response from the list that opens as you type.
  

• Look up a PIN and department number: If you don't know the PIN or department number for a question, use the magnifying glass button to look it up:

A. Click the magnifying glass button.

B. Click the arrow next to Search Criteria to show the search criteria boxes.

C. In one of the criteria boxes, type part or all of what you want to search for.

D. Click Search.

E. In the Search Results section, click the item you want.

• Use Enter and Tab for large text boxes: For large text boxes that let you enter multiple lines of text, use the Enter and Tab keys this way:
  • To start a new line of text within the box, press the Enter key.
  • To go to the next question, press the Tab key.
    
    
    

• Enter the chartfield distribution: To enter the combination codes or chartfields and their distribution for the position:

A. Click Enter Chartfield Distribution.

B. Click the magnifying glass button and enter or look up the combination code or chartfields.

C. In the Distrb % column, enter the percent of distribution for that chartstring.

D. To add another chartstring, click the plus button.

E. When your distribution equals 100%, click Done.

• Change a response: To change a response you've already made, turn on Change mode:

A. Click the Change Response switch to show On.

B. Click the unlock button for the response you want to change and then make the change.

• Save and finish later: If you find that you don't have all the information you need to complete a form, save it and return to it later:

A. Click Save.

B. Take note of the transaction ID in the upper right corner of the form. You will use this ID to find the form later on.

C. To get back to your home page, use either of these options:

• • To step backward through the previous pages, click the black buttons in the upper left of the page.
  • To go directly to your home page, click the Home icon in the upper right of the page.

D. When you are ready to finish the form, go back into your Position Evaluation Request tile and look for the transaction ID in the list of open requests.

• Cancel the request: If you want to cancel the entire request, click the Cancel button.
  

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D. Submit the Request

When you get to the Approval button, you have completed the form. To submit it for approval:

1. Click Approval.
   
   
   Result: You successfully submitted the position request if you receive the confirmation check mark.
   
   
   
   
2. Note the transaction ID for the request so you can easily find it later.
3. Note the next approver.
4. Click OK.

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E. Check the Status of the Request

To check the status of the request and find the position number (PIN):

1. From your Manager Self Service or Departmental Administrator home page, click the Position Evaluation Request tile.
2. On the PER Search / Add page, uncheck the Open Requests Only check box.
3. Find the request by its transaction ID.
   
   
   
4. Once the request shows that it is approved, you will see the position number (PIN).

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F. Preview the Approval Chain

A request for a PTI, temporary staff, or student position requires approval from your unit budget approver: