Downloadable/Printable Setnor School of Music Faculty Handbook PDF
Welcome
Welcome to the Setnor School of Music! It is our hope that this handbook will facilitate a productive and enjoyable educational experience. The Setnor School of Music is a small community of faculty and student musicians whose passion is music. In order to ensure a positive experience for everyone, it is important that all members of the community interact with goodwill, generosity and awareness that individual actions have a great effect on the community. All community members should treat others with respect, free of racial, ethnic, religious, gender, or sexual orientation-based discrimination. In addition, respect for others is shown through basic courtesies such as punctuality, preparation, making expectations clear, and participation in those activities that strengthen the community.
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Department of Applied Music and Performance
- Chair: Steven Heyman Dr. Peppie Calvar – Room 310 302, Administrative Specialist: Fran Moore - Room 402
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Audio Arts (M.A. in Audio Arts)
Co-Directors: Todd Herreman Jim Elenteny – Room 124D124B; Bill Werde – Smith, Room 226
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Setnor students are charged a music program fee that covers a variety of expenses such as a variety of expenses such as guest artists, master classes, travel, classroom supplies, musical instruments, equipment, technology, lessons, and so forth (students holding full Assistantships are exempt from having to pay this fee). The music program fee covers principal and secondary performance performance area lessons required by Setnor’s BA and BM degree programs, a 1-credit lesson per semester for students in the BS program and lessons required by Setnor’s MM degree programs.
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No alcohol is to be served at any Setnor School of Music reception, regardless of location, or any event held in Setnor Auditorium, or elsewhere in Crouse College. This prohibition is School of Music policy , and stands even when when Campus Catering may be willing to provide alcohol. It is recognized that we share the building with that we share the building with the administrative offices of VPA, who may have different policies.
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Once a contract is signed, returned, and the faculty member has been put on the university system, an ID ID card can be obtained in Steele Hallobtained at 111 Waverly Ave. Suite 111. This can be used for the university library. It can also be used for after-hours entry to Crouse College, but but first must be entered by the Assistant Director for Operations in Rm. 301 or e-mail mjtaylor@syr.edu with questions or concerns.
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Mailboxes for faculty are located in room room 301. Please check and empty your mailbox mailbox regularly. Packages are left in the cart just inside of room 301.
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Faculty wishing to arrange parking during non-event hours for Guest Artists/VIPs must complete the IRVING GARAGEPARKING REQUESTin advance. Do not send e-mails or call-in requests. Last minute requests cannot be accommodated.
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- Presentations at professional conferences.
- Non-paid performances, or performances for which the remuneration is not equal to the expense.
- Attendance at festivals/conferences deemed essential for professional development.
- Recruiting (These funds normally will come from the office of Recruiting, please contact them at x2769 for more information. Faculty should NOT complete the Setnor Travel Request form if they are doing recruiting, auditions, or an event for VPA Admissions.)
If you are requesting funds from SU, no travel may occur without submitting a Setnor Travel Request and receiving a confirmation email with an approved budget. Once faculty have received an approval and budget, they may then move forward with making their own arrangements for airfare, hotel, etc.
The Setnor School of Music will no longer be making travel arrangements on behalf of faculty. Instead, faculty can use whatever method they prefer for booking travel. Travel advances are a l so available if the paperwork is completed at l east least 6 weeks weeks prior to travel. Upon returning from a trip, receipts and receipts and completed reimbursement paperwork for for all expenses must be submitted within one week. It will be the faculty member’s responsibility to complete the reimbursement paperwork correctly , and bring it to the Director’s office in 208 Crouse College for signatures. Only original and legible receipts will be accepted. Please see the Setnor Microsite for links to all the required forms.
Part-Time Faculty are encouraged to request funding for travel through Adjuncts United. Please see the website for more information. http://humanresources.syr.edu/resources/faculty/adjuncts-united/ Please check with them directly with with any questions about the process. The paperwork must be completed and turned into the Director’s Office in 208 Crouse College for signatures, and then it will be forwarded to Adjuncts United. At this time, the Setnor School of Music does not fund travel for part-time instructors since funds can be requested through Adjuncts United. Therefore, Part-time instructors should not complete the Setnor Travel request, since they will be submitting the Adjuncts United Request instead.
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ACADEMIC AFFAIRS
General Information
Academic Information
Academic information is available in a variety of publications. Consult the appropriate one based on the the appropriate one based on the question you wish to answer.
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- Keyboard Proficiency. All students must demonstrate keyboard proficiency equal or superior to to that achieved achieved in two years of study (one year for Music Education instrumental students) in the Setnor School of Music’s piano proficiency program
- Grade Point Average. All students except music education majors must maintain a cumulative grade point maintain a cumulative grade point average of 2.0 (C). Music education students are dually enrolled in students are dually enrolled in the Setnor School of Music Music and the School School of Education. They must have achieved a 3.0 average in music and education courses, with an overall GPA GPA of at least 3.0, before being permitted to enter into the upper division sequence (junior junior year) and to student and to student teach (senior year).
- Lessons and Juries. Music majors must achieve a grade of at least C- in private lessons. Any student falling below that grade is put on probation by the School of Music. Students who fail to meet this standard after one semester of probation will be referred to the Director for advisement and may be required to leave the School of Music. This standard applies to all music students, regardless of major.
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Final examinations may not be given on the last day of class or during reading days, but must be done during the exam period. Juries are scheduled by the School of Music and take place after the last day of classes.
Advising and Advising and Student Retention
Because the Setnor School is a close-knit community of musicians, it is important that all students and faculty be faculty be contributing, successful members of the community.
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- Facilitating (or recommending) tutoring, assigning extra work, meeting with the student, etc.
- Contacting the Assistant Director for Academic Affairs (jacoggio@syr.edu) to meet with the student.
- Contacting the Assistant Director for the Office of Student Success (vrsmith@syr.edu); this is especially helpful when the problem is ‘bigger than the student can handle’ (family and personal problems such as eating as eating disorders, problems in classes outside the School of Music).
NOTE: Faculty may NOT discuss student problems with people outside of the faculty and administration directly involved with the student. Faculty who share a student’s academic history, even with a parent, without the written consent of the the student are in violation of the Buckley Amendment regarding student confidentiality of records, and risk legal action on the part of the student.
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All freshman and sophomore BA/BM music majors are required to register for an hour lesson on their register for a lesson on their principal instrument. BM Composition majors are also required to register for an hour composition lesson. Performance majors and those with Performance Honors continue to have hour lessons in the junior and senior years, while all other music majors majors take half-hour lessons (in the case of Music Education, Music Industry, and Sound Recording Technology majors, lessons conclude following the first semester of the senior year). BM Composition majors are required to take only composition lessons in the junior and senior years. Students wishing to take additional elective lessons are welcome to do so for an additional fee.
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It is extremely important for faculty to check their class rosters in MySlice to make sure their lists are correct, as full-time faculty loads as well as the pay for part-time faculty members is based upon these lists. Any discrepancy should be reported to Megan Carlsen in 208 or Jill Coggiola in 108B. Class lists are updated until the academic/financial drop deadline, which can be found in the Academic Calendar through the Registrar’s Academic through the Registrar’s Website. After this After this date, students who drop will be charged for the full semesters applied music fee. All full - and part-time faculty will be required to sign off on lesson rosters.
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In areas with multiple instructors (e.g. flute, piano, voice, etc.), a student’s request for a specific specific instructor will be will be considered based on that instructor’s availability. The request for a specific instructor should only be made to the appropriate only be made to the appropriate Area Coordinator. Changes are generally only approved between semesters. In unusual cases where a a student seeks a change of studio instructor during the course of a semester, these steps should be taken, in the following order:
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- The student should attempt to resolve any problem/conflict directly with the instructor.
- If the conflict is not resolved, or if for any reason the student is uncomfortable discussing the issue with or if for any reason the student is uncomfortable discussing the issue with his/her instructor, the student should consult the appropriate Area Coordinator.
- If the Area Coordinator, in consultation with the Chair Chair of the Department Department of Applied Music and Performance and and the Setnor School of Music Director, believe that the conflict cannot be satisfactorily resolved, the student may be moved to another studio.
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A semester of applied study consists of fourteen private lessons. Hour lessons may be given in two weekly half-hour lessons lessons at the discretion of the instructor, but regularly combining lessons from different weeks may only be done only be done by petition. Missed lessons must be made up prior to the end-of-semester jury; lessons missed by the instructor should be made up, and lessons missed by the student may be made up at the discretion of the instructor. If an instructor feels that student has accumulated an excess of absences by the end of the semester, the student may:
- enter the jury exam, if scheduled, with an instructor’s grade of 75 or lower based on work completed, or
- withdraw from the course, or
- receive a grade of “F” in the course, or
- in cases of extreme medical or personal circumstances, request an incomplete grade for the semester. Missed lessons would be made up during the next semester, and the instructor would decide on how a final grade for the previous semester would be calculated. The Request-for-Incomplete form (http://registrar.syr.edu/wp-content/uploads/form- incomplete-grade-request.pdf ) must be filled out first, and signed by the student, instructor, and Director of the School of Music. Incomplete grades are counted as “F” in GPA calculations, and must be completed in no more more than one year, at which point they automatically change to permanent “F” grades.
Jury Examinations
All Music Majors enrolled in applied music will be required to perform a formal jury examination examination at the end the end of each semester as scheduled on their principal instrument, regardless of the number of credits for which they are enrolled. Jury Jury exams are not required in secondary performance areas, if lessons are taken as an lessons are taken as an elective, or or of students who are not music majors, but may be taken at the discretion of the instructor. The smallest allowable jury consists of the instructor and two other faculty members.
The combined (average) grade of the jury counts for 25% of the final final grade. Repertoire requirements vary from area to Repertoire requirements vary from area to area and can be obtained from the area coordinator. Students may be required to present a score of the piece or pieces played/sung at the jury; check with the area coordinator concerning these possible possible requirements. The student is given The student is given written evaluations of the performance by each juror following the jury. No late or make-up juries are given.If illness If illness forces the cancellation of a jury, it must be documented documented by a medical a medical practitioner; the instructor’s semester semester grade then then stands as the final grade. If a student misses a jury for any other misses a jury for any other reason, the the jury grade will be 0, and that 0 counted as 25% of the final grade. It is to be noted that receiving a grade of less than 70 automatically places the student on academic probation by the Setnor School of Music for the following semester.
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Each primary lesson instructor will submit (as requested) end-of-semester grade forms for each of their primary instrument/voice students that includes a grade for each of the following areas: one for lesson work, one for the jury, one for lesson work, one for the jury, and a composite grade of the two, weighted 75% lesson work and 25% jury. While only the composite appears on the grade grade report, all three remain on record in the student’s permanent file. All grades are numerical, and converted to a All grades are numerical, converted to a letter grade. There is no lower limit to grades assigned for either lesson lesson work or juries. Students must achieve a a grade of 70 70 in both lesson and jury each semester after the first semester of study. Any student falling below that grade is put on academic probation by the School of Music. Students who fail to meet this standard after one semester of probation will be referred referred to the Director for advisement and may be required to leave the School of Music. This standard applies to all This standard applies to all music students, regardless of major. The following chart shows the conversion of numbers to letters for undergraduate students:
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Each primary lesson instructor will submit (as requested) end-of-semester grade forms for each of their primary instrument/voice students that includes a grade for each of the following areas: one for lesson work, one for the jury, one for lesson work, one for the jury, and a composite grade of the two, weighted 75% lesson work and 25% jury. While only the composite appears on the grade grade report, all three remain on record in the student’s permanent file. All grades are numerical, and converted to a All grades are numerical, and converted to a letter grade. While there is no lower limit to grades assigned for either lesson work or or juries, graduate students cannot receive a grade of D on their transcript. Students must achieve a grade of 70 in both lesson and jury each semester after the first semester of study. Any student falling below that grade is put on academic probation by the School of Music. Students who fail to who fail to meet this standard after one semester of probation will be referred to the Director for advisement and may be required Director for advisement and may be required to leave the School of Music. This standard applies to This standard applies to all music students, regardless of major. The following chart shows the conversion of numbers to letters for graduate students:
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- All students perform a work composed within the last 100 years on at least one jury per year. A different contemporary compositional style must be represented on each successive jury.
- 2. All Performance and Performance Honors students must perform one one work composed composed within their lifetime, or a a work by a living composer on one recital, OR
- Performance and Performance Honors students may elect, instead of #2, to perform at least one work by a to perform at least one work by a School of Music student composer either as part of a solo recital, or on a school-sponsored concert of student compositions. To substitute #3 for #2, approval must be obtained both from the composition professor and the applied professor involved.
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Performance Honors is an upper division program for non-performance major B.A. music/B.M. students that wish to meet performance requirements at or near those required of performance majors. Students are eligible to apply for the program during the sophomore year, with an approved jury serving as the program audition. Once admitted to the as the program audition. Once admitted to the program, students receive one hour of applied instruction per week while continuing to register for one credit of lessons.
Students accepted into the performance honors program must give both a junior and senior recital honors program must give both a junior and senior recital commensurate with the requirements for degree recitals in the performance major.
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For those students going abroad in the spring semester of their sophomore year, the fall semester jury will act as the preliminary audition for PH. Should the jury feel they are qualified and worthy, a conditional acceptance will be given, and a brief 10-minute audition will be required in the first week of the fall fall semester, junior junior year, once they return to once they return to campus. Due to Due to registration restrictions, this audition must happen in the first week of happen in the first week of classes, no no exceptions. Those students students not accepted conditionally in the fall will still have the option to take an audition at this time, but will play a full 20-minute audition for acceptance into PH.
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Juniors and seniors majoring in Music Performance, and those students awarded Performance awarded Performance Honors will will perform one recital in the junior year and one in the senior year. The junior recital will consist of a half recital (35 minutes of actual actual music). The student performing a half recital will share the time slot with another junior giving a half recital. Seniors Seniors will perform a recital consisting of 50-60 minutes of actual music, one student to a time slot. Composition students will perform one recital in the senior year.
*MM Performance and Conducting students will perform two recitals consisting of 50-60 minutes of actual music. MM Composition students prepare works for one recital that takes place in the last semester of their degree program. MM Voice Pedagogy students present a lecture recital during their final semester of study.
MM P erformance Performance and MM Conducting students must register for recitals for one credit as follows: Recital #1 #1 is PER 994 994 and Recital #2 is PER 995 (or if doing a lecture recital, PER 996). The recital grade appears on the transcript under whichever PER course the student is currently enrolled in.
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- The first recital may be 40-50 minutes of music. This includes solo repertoire, but may also include chamber music and/or substantive collaborative work(s). Repertoire other than solo material must be approved by the major teacher in consultation with the area coordinator. Solo works should comprise a minimum of 20 minutes of the total recital time.
- The second recital will be 50-60 minutes of music. As with the first recital, this includes solo repertoire, but may also include chamber music and/or substantive collaborative work(s). Repertoire other than solo material must be approved by the major teacher in consultation with the area coordinator. Solo works should comprise a minimum of 30 minutes of the total recital time.
- Chamber music and collaborative performances should be presented using the score.
- For solo repertoire, the use of scores is permitted, but memorization is strongly encouraged. In the case of contemporary or more complex selections, memorization is up to the best judgement of the performer, in consultation with the applied teacher.
- A minimum of 20 minutes or 50% (whichever is greater) of the total time of all solo repertoire presented must be performed from memory at each recital. The PRJ must be in the same format as the recital, i.e. a work may not be presented at the PRJ with the score in hopes of playing that work on the recital from memory.
The faculty may revisit these requirements from time to time and update them.
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If an undergraduate student has played a recital in the second half of the semester (thus leaving inadequate time to prepare half of the semester (thus leaving inadequate time to prepare new repertoire) they may have the jury waived for that semester. In this case, the recital grade will stand as 25% of 25% of the final grade, with the instructor’s grade counting for the other 75%. That student may, however, elect to play a jury, and in that case, either the recital grade or the jury grade can grade can be used as 25%, whichever is higher. A student who has student who has played a recital in the first in the first half of the the semester must play a a jury, but that student may also also choose either the recital grade grade or the jury grade, whichever is higher.
If a graduate student has played a recital in the second half of the semester (thus leaving inadequate time to prepare in the second half of the semester (thus leaving inadequate time to prepare new repertoire) they may have the jury waived for that semester. In this case the instructor’s semester lesson average will will stand for the final lesson grade. A student who has played a recital in the first half of the semester must play a jury.
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Students are assigned an advisor based on their intended major.
Students in in the B.A. and B.M. degrees share the lower division division program for the first two two years and confirm admission admission to a specific major at the end of the sophomore year.
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Admission to the upper division programs is based on the following criteria (commonly referred to as a Sophomore Evaluation):
- Composition: Students present a portfolio of their compositions to the composition faculty at the semester-end jury.
- Music Education: Students apply to the music education department, including Students apply to the music education department, including a personal statement. The lower division transcript is reviewed, and the student is interviewed by the music education faculty.
- Music Industry: Students are interviewed by the music industry faculty and the lower division transcript is reviewed.
- Performance: Students are evaluated at the second semester sophomore jury.
- Sound Recording Technology: Students are interviewed by the sound recording faculty and the lower division transcript is reviewed.
- B.A. in Music: Students meet with the advisor to review their academic progress and discuss future plans.
Large Ensemble Participation Requirement
Students in the B.A. and B.M. degrees in the School of Music are required to participate in a large concert ensemble on their major instrument every semester they are in residence as a full-time student. They must participate in the ensembles participate in the ensembles to which they are assigned. The large concert ensembles include the following: University Orchestra, Wind Ensemble, University Singers, Oratorio Society, Crouse Chorale, and Setnor Sonority. Most large ensembles require auditions. Students may elect to participate in other large or small ensembles as their time permits.
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The Setnor School of Music offers minors in the following areas:
• Jazz Studies
The Minor in Jazz Studies is designed for students from any degree program on campus, including music majors, who want to develop and improve their knowledge and skills in instrumental or vocal jazz. This 18-credit program draws from the entire array of the jazz offerings in the Setnor School of Music including jazz performing ensembles, jazz history, jazz arranging and theory, jazz applied lessons and jazz education. For more information click here. To enroll in the Jazz Studies minor contact Dr. John Coggiola (jccoggio@syr.edu)
• Music Industry
Setnor offers two minors in music industry available to music majors and non-music majors who wish to learn about the creative, business, and legal aspects of the music industry. To enroll in either music industry minor, students must apply to the chair of the Music and Entertainment Industries Department. Auditions for private lessons and ensembles may be required for acceptance into Minor Plan II. The minor program is highly competitive, with a limited number of spaces, and application is encouraged before the beginning of the sophomore year, and is required before the beginning of the junior year. Click here for more information. To enroll in one of the music industry minors, contact Professor James Abbott (jsabbott@syr.edu)
• Music Performance
The minor in music performance presents an opportunity for students across the entire Syracuse University community to avail themselves of the diverse and rich performance culture offered by the Setnor School of Music. The minor consists of 18 credits, functioning as a performance-based minor that is intended to engage students in degree programs in all schools and colleges at SU. The minor in music performance is open to all SU undergraduates not pursuing a degree in music. Click here for more information. To enroll in the music performance minor, contact (for instrumental performance) Dr. Tim Diem (twdiem@syr.edu) or (for voice performance) Dr. Peppie Calvar (jcalvar@syr.edu).
• Private Music Study
The Minor in Private Music Study is designed for students from any degree program on campus, except those in the Setnor School of Music, who want to study music privately on guitar, drum set, piano or organ. Students who perform other instruments may petition to be accepted into the Minor in Private Music Study. Please click here for more information, or contact Dr. Anne Laver (alaver@syr.edu).
Auditing a Course
A student may audit courses with instructor approval. A student must submit the audit option by the grading option deadline, and cannot rescind the option after the deadline. Audited courses are non-credit, do not meet any degree requirements, and are not counted toward enrollment status. Instructors may record a grading symbol of NA instead of AU if the student never attends the class. The student may have limited access to Syracuse University library resources if he or she is auditing a class and is not registered for any credit classes for the term. Courses that require a Proposal for Independent Study, studio art or applied music courses offered by the College of Visual and Performing Arts cannot be audited. Additionally, these types of courses taken through Syracuse Abroad cannot be audited: Signature Seminars and courses required for a Syracuse Abroad program (exceptions may be made for graduate students) and courses taken through partner universities abroad.
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- While it is appropriate for faculty to give positive feedback to students auditioning, it is extremely important that faculty NEVER tell students that they are ‘admitted,’ or ‘admissible,’ nor make any promises, implied or specific, about financial aid and scholarships. Only the university Office of Admissions can admit students and decide upon Academic Merit Scholarships, only the Setnor School of Music Director can award Setnor Music Scholarships, and only the Office of Financial Aid can decide financial aid.
- In the case of transfer students, NASM is very clear that it is EXTREMELY important that there be NO discussion whatsoever of possible financial aid or scholarships until the student’s prior institution has sent a letter of release, acknowledging that the student has permission to consider other offers. (This does not apply if the prior institution was a two-year institution.) Additionally, scholarship for transfer students is extremely rare, and has not been awarded by Setnor in several years.
Admission to Syracuse University
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