There has been a lot of news attention regarding Zoom being insecure and meetings being invaded by “Zoombombers.” Like any tool built to provide collaboration capabilities to groups of people, there is some risk in using Zoom. However, organizers of Zoom meetings can significantly decrease the chance that their meetings are compromised by setting them up using the guidelines below. Additional information, including how to configure meeting passwords, can be found on Zoom's Meeting and Webinar Passwords page.
...
| Info | ||
|---|---|---|
| ||
These guidelines may not be practical for all meetings. Organizers should consider the intent of the meeting, what features are needed for it to productive, and the sensitivity of the content of the meeting when configuring options for a meeting to balance risk with productivity. |
...
Automatically Generate a Meeting ID
Avoid using your Personal Meeting ID (PMI): Your PMI is basically one continuous meeting and you don’t want outsiders crashing your personal virtual space after your designated meeting is over. Your Personal Meeting ID (PMI) may accidentally be made public. Therefore, when configuring the meeting ID, select “Generate Automatically.” This ensures that a unique meeting ID is used for every meeting.
...
This feature is turned off by default. If organizers turn this feature on, they will have the option to select “locally” or “in the cloud” to save their meetings. If a meeting contains any sensitive information, and until Zoom security is better understood, organizers should select “locally” instead of “in the cloud” and then share the recording through a University managed system such as shared drives or One Drive.
...
Other Considerations
- Keep in mind that Zoom meetings are as secure as the email that is used to send the invite. Organizers of highly sensitive meetings may wish to verify (by voice or video) that attendees are who they expect them to be.
- Even if you, as the organizer, are not recording the meeting, attendees may have software on their systems that allow recordings of their screen or videos. You may want to clarify at the meetings beginning that no recordings are permitted.
...
Getting Help
For support on the information above, contact the the ITS Help Desk by calling at 315.443.2677 or by emailing help@syr.edu.