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Guide for creating backup versions of files. |
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Backing up data refers to the process of copying and archiving data from one location to another. It is very easy to misplace or delete important files
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on accident therefore, it is a great idea to store them in multiple locations where you will be able to retrieve them easily.
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Ensure that you have picked a method that protects your data while ensuring timely access. |
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There are several different ways of backing up data. A good rule of thumb is to have your data in at least three place: your computer, a local backup (external drive/flash drive), and a cloud service. The following is a list of a few simple ways along with some advantages:
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- Backing up files onto an external hard drive is fairly easy, in most cases it can simply be plugged into the computer's USB port.
- After it is recognized, you can go to My Computer File Explorer by pressing the Windows logo+E keys, or simply by going to Start>>My Computer. The button equivalent will look like a folder on your task bar at the bottom of the screen. Once there you should see the new hard drive as an icon for the new hard drive. Double click to open it up. Once the new window opens, any files you wish to save can be simply dragged copied (Control+C) and pasted (Control+V) into the new window where your drive is located. The files will then be copied to the external hard drive where they will be stored until you remove them or the external hard drive dies.
- On a Mac, you have Time Machine, which is the built-in backup feature of your Mac. When you connect an external drive directly to your Mac, you might be asked if you want to use the drive to backup with Time Machine. Click Use as Backup Disk.
If Time Machine doesn't ask to use your drive, follow these steps to add it manually:
- Open Time Machine preferences from the Time Machine menu in the menu bar. Or choose Apple () menu > System Preferences, then click Time Machine.
- Click Select Backup Disk (or Select Disk, or Add or Remove Backup Disk)
- Select your external drive from the list of available disks. Then click Use Disk
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